091 Labs: Event Schema

Reason for Schema

To help focus planning and increase member awareness of upcoming events.

Feel free to edit, comment, or discuss on the mailing list

Form Contents

Event Name
Event Lead Organiser
Contact Details
Event Team
Event Description
Date(s) / Time(s)
Once off or recurring?
Locations(s)
Room(s) Required
Price for entry
Where will the event be promoted?
Number of people attending
sleeping arrangements if multiday event
transport arrangements
where do people signup?
Food / Tuckshop requirements
Equipment required
Book equipment
Safety / Health concerns
Costs involved
Projected Timeline
Steps in order to bring event to idea to reality
What deadlines are involved
When should everything be ready

Running an Event

Types

Events are weird and great, and don't have a teacher.
Classes generally involved a teacher and slides or a presentation.
Workshops are usually 'work at your own pace' events, without a presentation, but with someone around who has some experience and can help people out when they are stuck.

Setup

Idea - Have a cool idea
Discuss - Check what other members think
Schedule - Pick a date/time, price. Organise a posse to help.
Propose - Make it official. Make a proposal from the form details above.
Publish - Make your event visible to the public.
Prepare - Have equipment working. Make any slides or demos. Confirm speakers.
Promotion - Keep it visible to the public.
Setup - Get in early. Set up with your team.
Event - Confirm signups. Get amongst it.
Aftermath - Clean up. Celebrate. Chill out.
Follow up - Tell the members how the event went. Ask attendees for feedback.

Where to Post

091 Labs main blog (website)
Our best suited mailing list (preferably public or an events one)
Forums
boards.ie
private forum
Facebook page
Twitter account