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| 1 | +# Anti–"Reviewer 2" Tone Patterns |
| 2 | + |
| 3 | +Source: Aczel B, Szaszi B, Holcombe AO. *Don't be reviewer 2! Reflections on writing effective peer review comments.* Research Integrity and Peer Review. 2021;6:13. PMC8505560. |
| 4 | + |
| 5 | +This reference codifies the linguistic patterns to avoid (and the partner-voice patterns to use) when drafting peer reviews. Apply during Phase 3 drafting and Phase 4 Self-QC. |
| 6 | + |
| 7 | +## Avoid (the "Reviewer 2" signals) |
| 8 | + |
| 9 | +| Category | Examples | Why | |
| 10 | +|---|---|---| |
| 11 | +| **Attitude markers** | "reject," "absurdly," "illogical," "naive" | Reads as verdict, not feedback | |
| 12 | +| **Boosters** | "utterly ridiculous," "completely fails to," "totally inadequate" | Amplifies negativity, no information added | |
| 13 | +| **Self-mention as gatekeeper** | "I cannot possibly imagine," "I refuse to believe" | Centers reviewer ego over the work | |
| 14 | +| **Personal attacks on authors** | "The authors seem oblivious to...," "The authors do not understand..." | Critiques the people, not the work | |
| 15 | +| **Vague dismissals** | "There is a vast literature the authors have ignored," "This is well-known" | Not actionable; offers no path forward | |
| 16 | +| **Third-person accusatory framing** | "The authors do not sufficiently explain..." | Distancing register feels like a verdict | |
| 17 | +| **Nitpicking every typo** | Listing 10 grammar errors as separate Minor items | Signals reviewer hostility, not care for the manuscript | |
| 18 | +| **Requesting non-existent studies** | "The authors should have done a multi-center RCT" | Asks for impossible work to justify rejection | |
| 19 | +| **Self-citation pressure** | "The authors should cite [reviewer's papers]" unless directly relevant | Ego-driven, recognizable to editors | |
| 20 | +| **Over-length reviews** | Multi-hour reviews with 20+ comments | Signals desire to overwhelm rather than help | |
| 21 | + |
| 22 | +## Prefer (the partner-voice signals) |
| 23 | + |
| 24 | +| Category | Examples | Why | |
| 25 | +|---|---|---| |
| 26 | +| **First/second person rapport** | "I appreciate the thoroughness," "I stumbled over some jargon," "I look forward to the next version" | Builds collaboration, not hierarchy | |
| 27 | +| **Hedged suggestions** | "I'd suggest," "It would help if," "Consider whether," "could be clarified" | Leaves authorial judgment intact | |
| 28 | +| **Critique the work, not the people** | "The paper's claim to originality is weakened by..." (not "The authors seem oblivious to...") | Protects the relationship while making the same point | |
| 29 | +| **Specific, actionable feedback** | Name the page/table/line/cell. Specify the missing citation. State the exact change requested. | Authors can act in one editorial pass | |
| 30 | +| **Balanced framing** | Acknowledge the work's strengths in General Comments before listing concerns | Reviewer credibility ↑; authors more receptive | |
| 31 | +| **Distinguish reflection from request** | Numbered Minor items = actionable; Closing Remark = reflection. Do not blur. | Authors know what to do | |
| 32 | +| **Calibrate length to severity** | Minor Revision → 1-2 sentences per comment. Major Revision → 3-5 sentences with suggested fixes. | Length signals difficulty; mismatched length confuses authors | |
| 33 | + |
| 34 | +## Worked transformations (Aczel verbatim examples + skill-specific) |
| 35 | + |
| 36 | +### From the paper |
| 37 | + |
| 38 | +| Problematic | Improved | |
| 39 | +|---|---| |
| 40 | +| "The authors seem oblivious to the extensive existing literature on this subject in the field of higher education, and thus claim their discoveries as original when they are not" | "The paper's claim to originality is weakened by its lack of reference to similar work done in the field of higher education" | |
| 41 | +| "The authors do not sufficiently explain themselves in the Methods section, which is jargon-filled" | "I stumbled over some of the jargon in your Methods section; I'd suggest that you adopt more plain-language explanations" | |
| 42 | + |
| 43 | +### Skill-specific transformations (medical imaging context) |
| 44 | + |
| 45 | +| Problematic | Improved | |
| 46 | +|---|---| |
| 47 | +| "Please harmonize this label." | "I'd suggest harmonizing this label across the table." | |
| 48 | +| "The authors must clarify..." | "It would help future readers if [X] were clarified." | |
| 49 | +| "The Conclusion is overstated." | "The Conclusion could be tempered to match the single-unit scope of the data." | |
| 50 | +| "Please cite the formula." | "Citing the specific formula (e.g., Graybill 1976) would make the calculation unambiguously reproducible." | |
| 51 | +| "The methods section is unclear." | "I found myself wondering which environment was used for which analysis — a one-line breakdown would aid reproducibility." | |
| 52 | + |
| 53 | +## Phase 4 Self-QC additions |
| 54 | + |
| 55 | +Add to the existing Pre-Submission QC checklist: |
| 56 | + |
| 57 | +- [ ] **Attitude marker scan**: 0 instances of "reject," "absurd," "ridiculous," "naive," "oblivious," "fail," "wrong" |
| 58 | +- [ ] **Personal attack scan**: No "the authors seem...," "the authors do not understand," "the authors are unaware" |
| 59 | +- [ ] **First-person rapport present**: At least 2 instances of "I" in General Comments / Closing Remark (not in attitude-marker contexts) |
| 60 | +- [ ] **Hedged language ratio**: At least 50% of Minor Comment requests use hedged forms ("I'd suggest," "could," "would help") rather than imperative ("must," "Please [verb]") |
| 61 | +- [ ] **Balance check**: General Comments names ≥2 specific strengths before listing concerns |
| 62 | +- [ ] **Length proportionality**: Minor Revision ≤ 600 words total; Major Revision ≤ 1000 words total |
| 63 | +- [ ] **Typo nitpicking limit**: At most 1 grammar/typo Minor Comment, only if in formal section (Acknowledgements, Declarations) or repeated systematically |
| 64 | + |
| 65 | +## When to escalate tone (override partner voice) |
| 66 | + |
| 67 | +Aczel's framework assumes the manuscript is fundamentally sound but needs revision. Escalate to firmer (still professional) language only when: |
| 68 | + |
| 69 | +- Patient safety concern (dose, drug error, PHI leak) |
| 70 | +- Severe data leakage (training-test contamination, label leakage) |
| 71 | +- Reference standard fundamentally invalid (no ground truth) |
| 72 | +- Citation fabrication or plagiarism suspected |
| 73 | +- Author conflict of interest undeclared |
| 74 | + |
| 75 | +Even at escalation, retain: |
| 76 | +- Specific evidence (page/line) |
| 77 | +- Hedged accusation form ("the data appear to suggest...") |
| 78 | +- Confidential Comments to Editor for the gravest concerns |
| 79 | + |
| 80 | +## Cross-references |
| 81 | + |
| 82 | +- Skill: `peer-review/SKILL.md` Phase 3 (Draft) and Phase 4 (Self-QC) |
| 83 | +- Companion: `peer-review/references/reviewer_profiles/{JOURNAL}.md` for journal-specific scorecard |
| 84 | +- Related: `~/.claude/rules/writing-style.md` (active voice, no "we believe/think") |
| 85 | + |
| 86 | +## Citation |
| 87 | + |
| 88 | +Aczel B, Szaszi B, Holcombe AO. Don't be reviewer 2! Reflections on writing effective peer review comments. *Research Integrity and Peer Review.* 2021 Oct 11;6(1):13. doi:10.1186/s41073-021-00117-3. PMCID: PMC8505560. |
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