What is the total budget allocated for this event? What are the sources, and what guidelines or limitations apply?
[Enter total budget, source of funds, and any limitations here]
Who approves spending? Does any spending require individual sign-off? How will approvals be tracked and filed?
[Enter approver(s), approval process, and where approvals are filed here]
Provide a link to an overall budget breakdown by category, or fill out the table below.
| Category | Estimated Cost | Actual Cost | Notes |
|---|---|---|---|
| Venue | |||
| Catering / meals | |||
| Photography | |||
| Videography | |||
| Recording | |||
| Live streaming | |||
| Post-production | |||
| Captioning | |||
| Invited guest speakers (travel, honoraria) | |||
| Staff travel & parking | |||
| Gifts / swag | |||
| Event supplies (signage, printed materials) |
What is the overall cost of the venue, and what other options were explored? Provide a link to the venue spreadsheet, if applicable.
[Enter information or link here]
If applicable to this event, include details about types of guests and expense categories.
[Enter information here.]
What expenses will be covered for invited guest speakers? Will an honorarium be offered?
[Enter guest speaker budget, covered expenses, and honorarium decision here]
What meals will be provided? Will alcohol be served? Provide a link to catering budget, if applicable.
[Enter information or relevant link here]
What gifts/swag will be offered, and what is the budget?
[Enter gift options and budget here]
What budget risks exist (e.g., underestimated costs, funding delays, vendor overruns)? How will they be mitigated?
[Enter identified budget risks here]