How will this event be promoted? Identify specific channels that will be used.
[Enter specific channel information here]
Additional outreach notes:
[Enter any additional details here]
How will the audience be engaged before, during, and after the event? Select all that apply.
Selected engagement methods:
- Polling
- Quizzes
- Pre Q&A
- Live Q&A
- Live chat
- Video sharing
- Participant list visible
- Shared attendee list (with contact info, social media links)
- Shoutouts to acknowledge participants in the room and behind screen
- Breakout room discussions ("virtual cocktail tables")
- Ice breakers
- Ask guests to prepare: wear blue and gold, bring an object to share/display, bring a "virtual offering", bring a beverage (coffee chat, happy hour)
- Event is recorded and offered as video on demand (VOD)
- Send things to people in advance (branded masks, headphones, campaign or bear pins)
Additional engagement notes:
[Enter any additional details here]
What platform will be used to track registration and attendance, and what fields are needed? Update with links to registration applications and decisions, and attendance sheets.
[Enter application information and relevant links here.]
Post-event
What is the follow-up? Is there a survey? Call to action?
[Enter your response here]
How will the event be promoted (social media, email lists, etc.)? Include relevant links to social media posts once they have been created.
[Enter promotion plan here]
Include links to final design assets.
[Enter links here]
What engagement/communications risks exist (e.g., low open rates, missed deadlines, approval delays)? How will they be mitigated?
[Enter identified engagement risks here]