Date(s):
Venue:
Type of event: [in person, virtual, hybrid]
Set-up time:
Event start time:
Event end time:
Tear-down time:
Capture notes on venue, including final decision on venue, and any relevant links to contracts or agreements.
[Enter information here]
Enter any additional notes related to A/V needs.
Is this event going to be recorded? [Yes/No]
List any finalized vendors (photography, videography, captioning, post-production, security, etc.).
| Vendor Type | Vendor Name |
|---|---|
| Photography | |
| Videography | |
| Captioning | |
| Post-production | |
| Security |
[Enter any vendor selection notes here]
What additional supplies are needed?
[Enter supply needs here]
What layout is required for the event?
[Capture the preferred layout of the venue here.]
Are any meals taking place outside the venue?
[Enter restaurant reservation details here]
What plans are made for meals at the venue?
| Event day | Meal | Plan | Vendor |
|---|
[Enter details of meals held during the event at the venue.]
Provide a link or copy of the agenda below.
[Enter agenda link here.]
Link the run of show, with any specific details noted here.
What contingency plans exist for loss of venue or key personnel?
[Enter backup plans here]
What logistical risks exist (e.g., venue cancellation, vendor delays, AV failure)? How will they be mitigated?
[Enter identified logistical risks here]