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FOSDEM 2018 Video timeline

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Mark Van den Borre edited this page Nov 19, 2017 · 23 revisions

September

  • V arrange video rental with budgetcam.nl
  • V test new types of cameras combined with fosdem cam boxes

October

  • V FOSDEM video staff (Mark, Wouter S?): arrange audio meeting with AudioULB
  • V inventory check
  • V video boxes check
  • V order missing items @tme.eu

November

  • V 20171118 & 2017111919 video hackday @office
  • define static dhcp leases for video boxes
  • 20171124 meeting a/v services

December

  • brief network team:
    • mac/ip/dns mappings for static dhcp leases
    • where do the video network connections physically go?

Early January

  • print 5 copies of FOSDEM video manual

week before FOSDEM

Thursday 20180201

  • 17:00 (Egbert & Sebastian) van with cams & mics to Brussels

Friday

09:00

  • arrivals:
    • cams & mics (Egbert & Sebastian)
    • other video gear (from Leuven)
    • Vasil & Mark
    • 4x per building video teams (2 people each: 6 .bg+ Johan VdW+ Luc V)
  • tasks:
    • unload all a/v gear (to K1.105 if available, otherwise to corridor in front of VOC)
    • set up the physical voctop rack (in corridor if needed & move afterwards)
    • hang up video monitoring screen in VOC
    • set up space under the auditorium: desk, chair, power extender, network, big monitor
    • label a/v boxes & cameras with room to be used in
    • help with other tasks until K1.105 available
  • K1.105 available?
    • move all a/v gear there
    • power extension cable from corridor
    • install small soho router with 4 video boxes (for testing cameras)
    • configure video cameras (see manual)
  • DC network available
  • ??:00 network at K1.105 available

12:00 campus officially open to us

  • per building video teams:

    • XLR cabling setup to video cam spots
    • set up tripods, video boxes & power extensions in rooms (unsupervised); coordinate with network!
    • empty flight case storage: 1 top floor of K, 1 in VOC, 1 AW under stairs, 1 upper H behind infodesk, 1 lower H under stairs
    • (until network available) help with other tasks

  • Vasil sets up VOC:

    • test uplink to streaming servers
    • monitoring station

  • 18:00: VOC does an end to end streaming test of all cameras using the backup video box and the K.1.105 box. goals:

  • physical test of all cameras (pysical cameras, nót the camera models as that has been done before)

  • MAC/ip/dns mappings

Saturday

  • 08:30: 3x2 people set up main track & lightning talk cameras: Ferrer, Janson, La Fontaine.
  • 08:30 - 09:15: devroom managers pick up from NOC/VOC:
    • devroom box
    • signed camera responsibility sheet
    • room status: camera & mic present (web app if available, paper if not)
  • 09:10: 3 teams (2 people per team: Bulgarians, each team with at least one walkie):
  • do a full loop test per room
  • room status: streaming
  • 10:15: streaming up everywhere, monitored by video volunteers inside the room and VOC
  • 19:10: cleanup
    • VOC remotely switches off video boxes
    • a/v gear stay in locked, guarded rooms

Sunday

  • 08:00: VOC remotely switches on video boxes
  • 08:45: (or devroom opening time -15 minutes): streaming up everywhere, monitored by video volunteers inside the room and in VOC
  • 18:05: VOC remotely switches off video boxes
  • 18:05: teardown (per building video team):
    • fill flight cases (tick off check list per room!)
    • cameras to VOC cameras per building
  • 18:30: Egbert & Sebastian pack cameras into van, park @$safe_place, back to ULB (ETA: 20:00)

=== Monday ===

  • before 14:00: Egbert & Sebastian drive back a/v equipment to rental place

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