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Detailed Installation Guide

A complete guide to setting up your AI career team on ChatGPT, Claude, or Mistral.

Understanding Multi-Agent AI Systems

What Are AI Agents?

Think of AI agents as specialized experts. Instead of one general AI trying to do everything, you have:

  • Specialists - Each agent is an expert in one area
  • Team Work - They share information and build on each other's work
  • Better Results - Specialized agents give more focused, higher quality help

Why Multiple Agents?

Just like you wouldn't ask your doctor to fix your car, different career tasks need different expertise:

  • Career planning needs coaching skills
  • Resume writing needs application expertise
  • Networking needs relationship-building knowledge

The Knowledge Base Advantage

The knowledge base acts like a shared notebook between your AI agents:

  • No Repetition - Tell your story once, use it everywhere
  • Consistency - All agents work from the same information
  • Evolution - Each agent adds to your profile

Platform Setup Guides

ChatGPT (OpenAI) - Recommended

Requirements: ChatGPT Plus subscription ($20/month)

Setting Up Your First Agent

  1. Access Custom GPTs

    • Go to chat.openai.com
    • Look for "Explore" in the left sidebar
    • Click "Create a GPT"

  2. Configure the Agent

    • Click "Configure" tab
    • In "Name": Enter "Career Coach" (or any name)
    • In "Description": Enter "Helps define career goals and objectives"
    • In "Instructions":
      • Go to AI_assistants/career_coach_assistant.system.prompt.md
      • Select all text (Ctrl+A or Cmd+A)
      • Copy (Ctrl+C or Cmd+C)
      • Paste into Instructions box

  3. Add Knowledge Base (Optional)

    • Click "Upload files" under Knowledge
    • Upload job_search_knowledge_base.json
    • Upload ai_assistants_system_config.json
    • This allows the agent to remember your information

  4. Save and Test

    • Click "Save" in top right
    • Choose "Only me" for privacy
    • Click "Confirm"
    • Start chatting!

Adding More Agents

Repeat the above process for each assistant:

  1. Personal Brand Assistant - Use personal_brand_development_assistant.system.prompt.md
  2. Market Positioning - Use job_market_positioning.system.prompt.md
  3. Website Generator - Use professional_website_generator.system.prompt.md
  4. Job Application - Use job_application_interview_assistant.system.prompt.md
  5. Professional Networking - Use professional_networking_assistant.system.prompt.md

Using Multiple Agents Together

  1. Start with Career Coach GPT

    • Have your consultation
    • Copy the summary it provides

  2. Move to Personal Brand GPT

    • Start with: "Here's my career objectives from the Career Coach:"
    • Paste the summary
    • Continue the conversation

  3. Continue Through the Workflow

    • Each agent builds on the previous
    • Always paste the summaries from earlier agents

Claude (Anthropic)

Requirements: Claude Pro subscription ($20/month)

Setting Up Your Project

  1. Create a Project

    • Go to claude.ai
    • Click "Projects" in sidebar
    • Click "Create project"
    • Name it "Job Search Assistant"

  2. Add First Assistant

    • Click "Edit project instructions"
    • Copy text from career_coach_assistant.system.prompt.md
    • Paste as instructions
    • Save

  3. Add Knowledge Files

    • Click "Add content" in project
    • Upload knowledge base files
    • Upload any career documents

  4. Start Conversations

    • Click "New chat" within the project
    • The assistant remembers your project context

Managing Multiple Assistants in Claude

Since Claude uses projects, you have options:

Option 1: One Project, Switch Instructions

  • Edit project instructions for each assistant as needed
  • Good for maintaining context
  • Requires manual switching

Option 2: Multiple Projects

  • Create separate project for each assistant
  • Switch between projects
  • Clearer separation but more setup

Mistral Le Chat

Requirements: Free or Pro account

Creating Agents

  1. Access Agents

  2. Configure Agent

    • Name: "Career Coach" (or your choice)
    • Description: Brief purpose statement
    • Instructions: Paste from system prompt file
    • Model: Choose available model
    • Temperature: Keep at 0.7

  3. Save and Activate

    • Click "Create agent"
    • Agent appears in your list
    • Click to start conversation

Working with Multiple Agents

  • Create each agent separately
  • Switch between them using the Agents menu
  • Copy/paste summaries between conversations

Using Your AI Career Team

Workflow Best Practices

Day 1: Foundation (1 hour)

  1. Career Coach (20 min)

    • Define your goals
    • Identify constraints
    • Get objectives summary

  2. Personal Brand (30 min)

    • Discover your values
    • Define your mission
    • Create brand profile

Day 2: Strategy (1 hour)

  1. Market Positioning (30 min)
    • Analyze target markets
    • Create positioning strategy
    • Define target companies

Day 2.5: Web Presence (30 min - Optional but Recommended)

3.5. Website Generator (30 min)

  • Select platform (Notion, Eleventy, Jekyll, Astro)
  • Generate portfolio website from GTM strategy
  • Deploy web presence
  • Get shareable link for applications and networking

Why build a website?

  • Provides professional "learn more" link for applications and networking messages
  • Demonstrates technical competency and attention to detail
  • Converts hiring manager visits to interview requests
  • Serves as living portfolio that evolves with your career

Day 3+: Execution (As needed)

  1. Applications (15 min per job)

    • Provide job description
    • Get customized resume
    • Receive cover letter

  2. Networking (10 min per outreach)

    • Identify target connections
    • Get personalized messages
    • Create follow-up sequences

Prerequisites Validation (New in v1.1)

The system now includes automatic validation to ensure you follow the optimal workflow:

What happens if you skip ahead?

  • Stage 4 assistants check for required information
  • They guide you to complete missing stages
  • You can still proceed with manual information if needed

Example validation message:

"I notice we're missing your personal brand profile. While I can create basic 
application materials, they'll be much more effective with:

- Career objectives: Ensures materials align with your goals
- Personal brand: Creates authentic, consistent messaging
- Market strategy: Targets the right opportunities

Would you like to:
1. Visit the Personal Brand Assistant first (recommended)
2. Proceed with limited information
3. Provide the missing information manually?"

This ensures you get the best results while maintaining flexibility.

Knowledge Base Management

Understanding the Files

Your Data File (job_search_knowledge_base.json):

  • Contains YOUR information
  • Built progressively by assistants
  • Keep this private!

System Config (ai_assistants_system_config.json):

  • Technical settings for assistants
  • Don't modify this
  • Same for all users

How It Works

  1. First Use: Career Coach asks questions, creates initial data
  2. Building: Each assistant adds their section
  3. Reading: Later assistants read all previous sections
  4. Consistency: Everyone works from same information

Manual Updates

If an assistant can't save automatically:

  1. It will provide JSON formatted data
  2. Copy this data
  3. Open your knowledge base file
  4. Paste in the appropriate section
  5. Save the file

Troubleshooting

Common Issues

"I don't see the option to create GPTs/Agents"

  • Verify you have a paid subscription
  • Try logging out and back in
  • Check if feature is available in your region

"The assistant doesn't remember previous conversations"

  • Upload the knowledge base files
  • Paste summaries from previous assistants
  • Use projects/GPTs to maintain context

"Instructions are too long"

  • Split into multiple messages
  • Focus on core sections first
  • Remove optional sections if needed

"Agents aren't working together"

  • Always paste summaries between agents
  • Start each conversation with context
  • Reference previous agent outputs

Getting Help

  1. Check Examples: Each assistant provides examples when asked
  2. Ask the Assistant: They can explain their own functions
  3. Simplify: Start with just Career Coach, add others later
  4. Community: Open an issue on GitHub for support

Tips for Success

Start Simple

  • Don't try to set up everything at once
  • Begin with Career Coach only
  • Add other agents as you need them

Save Everything

  • Download chat transcripts
  • Save summaries in a document
  • Keep your knowledge base backed up

Iterate and Improve

  • Agents get better with more context
  • Update your knowledge base as you progress
  • Refine outputs before using

Privacy First

  • Review what you share with AI platforms
  • Use generic company names if concerned
  • Download and delete sensitive conversations

Next Steps

  1. Install Career Coach first
  2. Have your consultation (20 minutes)
  3. Save the summary provided
  4. Move to Personal Brand when ready
  5. Continue through workflow at your pace

Remember: These are tools to enhance your job search. You're always in control, and you can use as much or as little as helps you succeed.

Questions? Each assistant can explain itself - just ask "How do you work?" or "What can you help me with?"