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Submitting to arXiv

This file documents the steps for submitting a manuscript to arxiv. In this process, all your tex and bib sources will be made public, so you want to delete all comments, unused references, etc. Fortunately, this is automatized by two command line tools, see below.

We assume that:

  • You work in Overleaf (optional)
  • You have a main.tex with a references.bib, and possibly an si.tex possibly with its separate si_references.bib
  • You have bib_optimizer and arxiv_latex_cleaner installed.
  • You work on a mac.

Step by step

  • Label the Overleaf project just before the arxiv submission, for example "arxiv submission": go to [your overleaf project] > History > All history > [latest documented change] > More actions (3 dots) > Label this version > [choose your label]
  • Download and unzip the project
  • In the downloaded project folder, run: bibopt main.tex references.bib references_cleaned.bib
  • If you have an SI that uses the same references.bib and has additional entries that are not used in main.tex, manually copy all those entries into references_cleaned.bib. (If your SI has its own separate bib file si_references.bib though, you need to re-run all steps for si_references.bib that you run for references.bib)
  • Delete references.bib
  • run: sed -i '' 's/\bibliography{references}/\bibliography{references_cleaned}/' main.tex
  • if you have an SI, run: sed -i '' 's/\bibliography{references}/\bibliography{references_cleaned}/' si.tex
  • run: arxiv_latex_cleaner /folder --compress_pdf --keep_bib, where folder is your folder. This will create a new folder folder_arXiv
  • On arXiv, start a new submission and select the arXiv.org perpetual, non-exclusive license (or change this if you know what you are doing)
  • Zip the contents of folder_arXiv and upload the zip file to arxiv
  • If you have an SI, add the si.tex as a second "Top-Level TeX" in the "Review Files" section
  • Metadata Comments: Main text: X pages, X figures. SI: X pages, X figures
  • Continue the process and submit