ids-project-tracking-one-pager/index.html at main · ScilifelabDataCentre/ids-project-tracking-one-pager · GitHub

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<!DOCTYPE html>
<html lang="en">
<head>
  <meta charset="UTF-8" />
  <title>Project Tracking – SciLifeLab IDS</title>
  <meta name="viewport" content="width=device-width, initial-scale=1" />
  <style>
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    .layout {
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      grid-template-columns: minmax(0, 1fr) minmax(0, 1fr);
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      .header-logo {
        height: 30px;
        top: 1rem;
        right: 1rem;
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      background: #fff;
      border-radius: 12px;
      border: 1px solid var(--border);
      padding: 1rem 1.25rem;
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      box-shadow: 0 2px 8px rgba(76, 151, 159, 0.08);
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      font-size: 0.85rem;
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      align-items: center;
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      font-weight: 600;
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      font-size: 0.85rem;
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    ul li {
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    p {
      margin-top: 0.25rem;
      margin-bottom: 0.75rem;
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      border-collapse: collapse;
      margin-top: 0.25rem;
      font-size: 0.8rem;
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    table th {
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      font-weight: 600;
      font-size: 0.75rem;
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    table td {
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    table td.activity-cell a {
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    table td.activity-cell a:hover {
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    table tr.completed-milestone td {
      opacity: 0.5;
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    table tr.completed-milestone td.activity-cell a {
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    table tr:last-child td {
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    table td:first-child {
      font-weight: 600;
      color: var(--accent-dark);
      white-space: nowrap;
      width: 1%;
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  </style>
</head>
<body>
  <div class="page">
    <header class="project-header">
      <a href="SciLifeLab_Logotype_Green_POS.png" target="_blank" rel="noopener noreferrer">
        <img
          src="SciLifeLab_Logotype_Green_POS.png"
          alt="SciLifeLab Logo"
          class="header-logo"
        />
      </a>
      <h1>Project Tracking</h1>
      <div class="subtitle">
        <span class="meta-label">IDS Area owner:</span> Hanna Kultima, Lars Feuk · <span class="meta-label"> Project leaders:</span> Moa Borén, Wojtek Potrzebowski
      </div>
      <div class="meta-row" style="margin-top: 0.5rem;">
        <div><span class="meta-label">Ready:</span> TBD</div>
        <div>
          <span class="meta-label">Resources:</span>
          TBD
        </div>
      </div>
    </header>

    <div class="layout">
      <main class="card">
        <h2>Scope</h2>
        <p>Minimal, extensible web-based Project Tracking service for SciLifeLab units with consistent project records, role-based views (users, staff, management), simple lifecycle, milestones, and notifications.</p>

        <h2>Out of scope</h2>
        <p>Full User Portal functionality; replacement of ordering, billing or LIMS systems; complex workflow automation beyond basic statuses and milestones.</p>

        <h2>Value</h2>
        <ul>
          <li>Give users a clear project overview (status, next steps, contacts) to reduce email back-and-forth. Support time management, planning, and adapting to changes.</li>
          <li>Provide staff and unit leadership with a shared view of project portfolios, workloads, and bottlenecks for planning and reporting. Reduce reporting effort and enable on-demand report creation.</li>
          <li>Provide SciLifeLab with comparable cross-platform project data and evidence to inform future User Portal and IDS developments.</li>
        </ul>

        <h2>Main deliverables</h2>
        <ul>
          <li>Project Tracking service for the SciLifeLab community (staff and researchers) with clear project overviews, statuses, next steps and contacts.</li>
          <li>Minimal, robust architecture, data model and integration design enabling interoperability with IAM, Order Portal (or similar) and identifier services.</li>
          <li>Production-ready web application adopted by 2–4 initial units, expanding to additional units beyond the pilot group by project end.</li>
        </ul>

        <h2>Dependencies</h2>
        <ul>
          <li>Identity and Access Management / LifeScience ID and role models (including privacy, security and audit).</li>
          <li>Sample and project identifier services (e.g. BioSamples/EMBL-EBI instance, RAiD).</li>
          <li>Order Portal and relevant unit systems where interoperability adds value.</li>
          <li>Overall IDS strategy for cross-platform workflows and future automation.</li>
        </ul>
      </main>

      <aside>
        <section class="card">
          <h2>High-level architecture</h2>
          <!-- Replace src with the actual path in your repo, e.g. assets/img/... -->
          <img
            class="diagram"
            src="img/FollowUp_projects_outlook.png"
            alt="Diagram of project tracking: login, web interface, notification system, and data flows from Order Portal, iLAB, FMS and other unit systems."
          />
          <p class="muted" style="margin-top:0.5rem;">
            Simplified view of the project tracking service, integrating existing unit systems
            (Order Portal, iLAB, FMS, others) into a central project database and web interface.
          </p>
        </section>

        <section class="card">
          <h2>Timelines</h2>
          <table id="timelines-table">
            <thead>
              <tr>
                <th>Timeline</th>
                <th>Activity</th>
                <th>Status</th>
              </tr>
            </thead>
            <tbody>
              <tr data-activity="Confirm pilot scope and collaboration model with selected units, team and IDS Area owners.">
                <td>TBD</td>
                <td class="activity-cell">Confirm pilot scope and collaboration model with selected units, team and IDS Area owners.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Introduce concepts and collect insights about success criteria and pitfalls">
                <td>TBD</td>
                <td class="activity-cell">Introduce concepts and collect insights about success criteria and pitfalls</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Initial UX concept and key mock-ups for user, staff and management views agreed with pilot units.">
                <td>TBD</td>
                <td class="activity-cell">Initial UX concept and key mock-ups for user, staff and management views agreed with pilot units.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Testing and evaluation with users and staff.">
                <td>TBD</td>
                <td class="activity-cell">Testing and evaluation with users and staff</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Define MVP architecture, APIs, notification strategy, logging and hosting approach.">
                <td>TBD</td>
                <td class="activity-cell">Define MVP architecture, APIs, notification strategy, logging and hosting approach.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Build pilot: core web app for users and staff plus initial integrations (IAM, identifiers).">
                <td>TBD</td>
                <td class="activity-cell">Build pilot: core web app for users and staff plus initial integrations (IAM, identifiers).</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Pilot-ready release and onboarding of first units.">
                <td>TBD</td>
                <td class="activity-cell">Pilot-ready release and onboarding of first units.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Mid-pilot evaluation and improvements.">
                <td>TBD</td>
                <td class="activity-cell">Mid-pilot evaluation and improvements.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Roll-out to additional units.">
                <td>TBD</td>
                <td class="activity-cell">Roll-out to additional units.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Final evaluation and next-phase recommendation.">
                <td>TBD</td>
                <td class="activity-cell">Final evaluation and next-phase recommendation.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
              <tr data-activity="Launch of Project Tracking as a SciLifeLab service and deliver playbook for further attachment of units.">
                <td>TBD</td>
                <td class="activity-cell">Launch of Project Tracking as a SciLifeLab service and deliver playbook for further attachment of units.</td>
                <td class="status-cell"><span class="milestone-status-badge">Loading…</span></td>
              </tr>
            </tbody>
          </table>
        </section>
      </aside>
    </div>

    <footer class="project-footer">
      Last updated:
      <span id="last-updated"></span>
      · Repository:
      <a
        href="https://github.com/wpotrzebowski/ids-project-tracking"
        target="_blank"
        rel="noopener noreferrer"
      >
        wpotrzebowski/ids-project-tracking
      </a>
    </footer>
  </div>

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