Shortlisting Module

[Xperior28]

Introduce a Shortlisting Module to help organizers progressively filter participants through multiple custom-defined rounds. This will allow organizers to manage candidate progression and ultimately select winners, while participants can track their own status throughout the event.

Organizer Dashboard

• Add a Rounds tab for each event.
• Organizers should be able to:
  • Create multiple rounds with:
    • Name
    • Description/instructions
    • Optional start & end dates
    • (Optional) Max participants (capacity limit)
  • Accept/reject participants into specific rounds (individually or in bulk)
  • View a list of participants in each round
• Show a status badge (Accepted / Rejected / Round X) for each participant

Round Editing Rules

• ✅ Allow editing round name, description, and dates before the round starts
• ✅ Allow adding new rounds only at the end
• ❌ Do not allow reordering or deleting rounds after the event starts

Participant View (Frontend)

• Add a Progression Status modal/tab visible on the event page.
• Show participant’s current stage using a timeline-style UI:
  • ✅ Completed rounds
  • ⏳ Current round
  • ❌ Rejected status
• Show small status chips like: Shortlisted for Round 2, Rejected, Winner on the modal
• Try to implement it in the form of a timeline bar such that the participants can:
• See their position in the timeline (indicating their progression)
• Gauge how many total rounds are there and plan accordingly
• Make it simple and neat

Notifications (Optional)

• Notify participants when they:
  • Are accepted into a round
  • Are rejected from a round
  • Are selected as a winner

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Note:

Currently Orbis allows organizers to accept incoming applications with a small status element in the event page for participants to view. You will need to develop on top of this feature with the existing setup.