slp/uva/legal.html at master · aaronbloomfield/slp · GitHub

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  <title>SLP: UVa Legal Forms</title>
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<h1 id="slp-uva-legal-forms">SLP: UVa Legal Forms</h1>
<p><a href="index.html">Go up to the main UVa page</a> (<a
href="index.md">md</a>)</p>
<p>The first two forms on this page have been approved by the
powers-that-be at the University of Virginia (“UVa”) for use by UVa
students participating in the Service Learning Practicum. In particular,
they are not generic legal forms for other fourth-year capstone courses
at UVa! Other institutions are welcome to look over these, but they are
obviously need to be approved by that institution for use there.</p>
<p><strong>Students</strong>, in order to participate, will need to sign
the first form (“Student Participation and Release Form”), and possibly
the second form (“Capstone NDA”) if the nonprofit requests it. The last
form (“Open Source Agreement”) is to be signed if your projects was
stated to be an open source project. Note that there is no requirement
for UVa students to sign any of these forms; however, there may be
restrictions as to what projects a student can work on if s/he is not
willing to sign these forms. In particular, those restrictions will
likely mean taking the independent project track to complete the
capstone requirement. For more details about not signing the forms, see
<a href="../slides/01-legal.html#/mustisign">here</a>.</p>
<p><strong>Nonprofits</strong> only have to sign the third form
(“Customer Information Agreement”). If the nonprofit wants to have an
NDA in effect, then the second form (“Capstone NDA”) has already been
approved for use by students in this capstone course. Any other NDA form
will need to be pre-approved by UVa prior to use. The first form
(“Student Participation and Release Form”) contains the licensing
agreement (item 6 of the form), but that form is only signed by the
students. Likewise, the fourth form (“Open Source Agreement”) is only
signed by the students, and only if the project is stated to be open
source.</p>
<p>These forms can be printed out and completed by hand, or one can type
form fields into the Word document format (all except the signatures,
which must be completed by hand), and print that version.</p>
<hr />
<h3 id="student-participation-and-release-form">Student Participation
and Release Form</h3>
<ul>
<li><a href="student-participation-form.docx">Student Participation and
Release Form in Word format</a></li>
<li><a href="student-participation-form.pdf">Student Participation and
Release Form in PDF format</a></li>
<li>The version of this form that they sign has a bubble footer at the
bottom for proper tabulation; this can be found <a
href="student-participation-form-for-tpegs-with-footer.pdf">here</a>
(this was generated via a <a
href="student-participation-form-for-tpegs.docx">.docx</a> and <a
href="student-participation-form-for-tpegs.pdf">.pdf</a>).</li>
</ul>
<p>This form is how a student indicates his/her awareness of what is
going on in the capstone – specifically, that software is being
developed for an external entity. Item 6 is where the license is
provided to the nonprofit to use the software. Should the student be
under 18 (not likely for a fourth-year course), then the student’s
parent will also have to sign the form.</p>
<p>A few notes when filling out this form:</p>
<ul>
<li>In the title of the form, you have to fill in a short title for the
capstone project, such as “ACME volunteer scheduler”</li>
<li>The “Collaborator” is the nonprofit for which the students are
developing the project.</li>
<li>The school (SEAS) has already been filled in. Even if the student is
not in SEAS (CLAS majors, for example), the class itself is still a CS
class, and CS is in SEAS, so the agreement is still considered to be
between SEAS and the other entities (the external entity and the
students).</li>
<li>The “Capstone Project” line is a slightly longer description of the
project – the idea is to give a one sentence overview of what the
project is or does.</li>
<li>“Exhibit A”, mentioned in item 7, is the Capstone NDA, above.</li>
</ul>
<hr />
<h3 id="capstone-nda">Capstone NDA</h3>
<ul>
<li><a href="capstone-nda-for-students.docx">Capstone NDA in Word
format</a></li>
<li><a href="capstone-nda-for-students.pdf">Capstone NDA in PDF
format</a></li>
</ul>
<p>This form is a generic non-disclosure agreement (NDA) between the
students and the nonprofit for which the students are developing the
system. Note that this NDA only covers the data and information that the
nonprofit provides to the students. Coverage of other topics
(intellectual property, technology transfer, etc.) are handled by the
Student Participation Form, below.</p>
<p>A few notes when filling out this form:</p>
<ul>
<li>In the title of the form, you have to fill in a short title for the
capstone project, such as “ACME volunteer scheduler”</li>
<li>The “Collaborator” is the nonprofit for which the students are
developing the project.</li>
<li>The “Capstone Project” line is a slightly longer description of the
project – the idea is to give a one sentence overview of what the
project is or does.</li>
</ul>
<hr />
<h3 id="customer-information-agreement">Customer Information
Agreement</h3>
<p>This document ensures that the nonprofit is aware of the various
disclaimers associated with this type of project (no warranty, financial
responsibility, etc.), as well as various other pieces of information.
This form is not a legally binding form, and thus it was not necessary
to be approved by UVa. However, it will need to be signed by each
nonprofit.</p>
<ul>
<li><a href="customer-project-agreement.docx">Customer Project Agreement
in Word format</a></li>
<li><a href="customer-project-agreement.pdf">Customer Project Agreement
in PDF format</a></li>
</ul>
<hr />
<h3 id="open-source-agreement">Open Source Agreement</h3>
<ul>
<li><a href="open-source-agreement.docx">Open Source Agreement in Word
format</a></li>
<li><a href="open-source-agreement.pdf">Open Source Agreement in PDF
format</a></li>
</ul>
<p>For projects that were stated to be an open source project, the
students will have to sign this form, which allows the course instructor
to release the code into as open source after the conclusion of the
spring semester.</p>
<p>A note when filling out this form:</p>
<ul>
<li>In the title of the form, you have to fill in a short title for the
capstone project, such as “ACME volunteer scheduler”</li>
</ul>
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