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Copy file name to clipboardExpand all lines: docs/articles/new-expensify/getting-started/Track-Personal-Expenses.md
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You can add expenses using SmartScan or by creating them manually.
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## SmartScan a Receipt
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## How to SmartScan a Receipt
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SmartScan reads receipt details like merchant, date, total, and currency automatically.
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**SmartScan on web:**
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1. Click the green **Create (+)** button.
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2. Select **Create expense**.
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3. Upload an image of your receipt.
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**SmartScan on mobile:**
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1. Tap the green **Create (+)** button.
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2. Select **Create expense**.
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3. Upload or take a photo of your receipt:
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-**Upload**: Tap the gallery icon and select an image.
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-**Take a photo**: Ensure receipt details are visible and snap a photo.
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**Note:** You can also email receipts to `receipts@expensify.com` from your linked email. SmartScan will extract the details and add the expense to your account. [Add a contact method](https://help.expensify.com/articles/new-expensify/settings/Change-or-add-email-address)
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## Manually Enter an Expense
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1. Click or tap the green **Create (+)** button.
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2. Select **Create expense**.
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3. Choose a method:
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-**Manual** – Enter details manually.
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-**Scan** – Upload a saved image.
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-**Create multiple** – Add expenses in bulk.
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-**Distance** – Enter mileage data.
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-**Per diem** – Add a daily allowance.
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4. Select your **workspace**.
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5. Click **Create expense**.
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**On mobile:**
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1. Tap the green camera button and take a photo of the receipt or upload from gallery.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Tap **Create expense**.
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**On desktop:**
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1. Click the green receipt button and drag and drop the receipt or click **Choose files** to upload.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Click **Create expense**.
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💡 **Note:**
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Other ways to SmartScan receipts include:
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- Forward your digital receipts to `receipts@expensify.com`.
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- Text a photo of your receipts to 47777 (US numbers only). Just make sure you [add your phone number to Expensify](https://new.expensify.com/settings/profile/contact-methods).
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## How to Manually Enter an Expense
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**On mobile:**
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1. Tap the green camera button.
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2. Select **Manual**.
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3. Enter the amount and currency, then tap **Next**.
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4. Choose a workspace or an individual.
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5. Add optional fields like category, tags, or description.
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6. Tap **Create expense**.
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**On desktop:**
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1. Click the green add receipt button.
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2. Select **Manual**.
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3. Enter the amount and currency, then click **Next**.
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4. Choose a workspace or an individual.
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5. Add optional fields like category, tags, or description.
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6. Click **Create expense**.
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Learn more about [creating expenses](https://help.expensify.com/articles/new-expensify/reports-and-expenses/Create-an-Expense)
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View expenses in your Expense chat or the **Reports** page. [Export to CSV](https://help.expensify.com/articles/new-expensify/expenses-and-payments/Search-and-Download-Expenses) for tax or accountant use.
Copy file name to clipboardExpand all lines: docs/articles/new-expensify/reports-and-expenses/Create-an-Expense.md
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## Option 1: SmartScan a Receipt
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1. From the navigation tabs, click the green **+** button and select **Create expense**.
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2. Choose **Scan**.
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3. Drag and drop the receipt or click **Choose File** to upload.
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4. Enter the workspace or recipient’s email/phone number.
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5. Add details like description, category, tags, and tax.
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6. Click **Create expense**.
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💡 **Note:** You can also forward receipts to `receipts@expensify.com` using a verified email address.
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💡 **Note:** Upload your receipt via SMS by texting the photo of your receipt to 47777. To start sending your receipts add your phone number to your account from **Account > Profile > Phone Number**.
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**On mobile:**
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1. Tap the green camera button and take a photo of the receipt or upload from gallery.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Tap **Create expense**.
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**On desktop:**
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1. Click the green receipt button and drag and drop the receipt or click **Choose files** to upload.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Click **Create expense**.
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💡 **Note:**
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Other ways to SmartScan receipts include:
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- Forward your digital receipts to `receipts@expensify.com`.
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- Text a photo of your receipts to 47777 (US numbers only). Just make sure you [add your phone number to Expensify](https://new.expensify.com/settings/profile/contact-methods).
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## Smart Receipt Detection
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## Option 2: Manually Add an Expense
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1. From the navigation tabs, click the green **+** button and select **Create expense**.
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**On mobile:**
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1. Tap the green camera button.
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2. Select **Manual**.
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3. Enter the amount and currency, then tap **Next**.
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4. Choose a workspace or an individual.
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5. Add optional fields like category, tags, or description.
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6. Tap **Create expense**.
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**On desktop:**
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1. Click the green add receipt button.
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2. Select **Manual**.
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3. Enter the amount and currency, then click **Next**.
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4. Choose a workspace or an individual.
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## Option 3: Create a Distance Expense
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1. From the navigation tabs, click the green**+** button and select **Create expense**.
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2. Select **Distance**.
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1. From the navigation tabs, click the grey**+** button.
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2. Select **Track distance**.
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3. Enter start and stop locations.
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4. (Optional) Add additional stops.
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5. Click **Next**.
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## Option 4: Scan Multiple Receipts (Mobile)
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1. On the mobile app, tap the green **+** button and select **Create expense**.
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1. On mobile, tap the green camera button.
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2. Tap the multi-receipt icon in the bottom-right corner.
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3. Tap the green capture button to take a photo of each receipt.
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5. Once you’ve scanned all your receipts, tap the green arrow to confirm.
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6. Enter expense details for each receipt or just tap Create expenses for automatic scanning.
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4. Once you’ve scanned all your receipts, tap the green arrow to confirm.
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5. Enter expense details for each receipt or tap **Create expenses** for automatic scanning.
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---
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## Option 5: Bulk Upload Receipts (Desktop)
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1.Drag up to 30 PDF or image files (under 10MB each) into Expensify.
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2.Select **Scan Receipts**or **Add Attachments**.
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1.On desktop, go to the Reports page.
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2.Drag up to 30 PDF or image files (under 10MB each) into Expensify.
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3. Follow the prompts to assign workspaces, recipients, and coding.
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4. Once the expenses are ready, click **Create expenses**.
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# Next Steps for Individual Expenses
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## Start a Chat Before Splitting
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1.Click the green Create button in the left sidebar.
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2. Select Start Chat.
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1.From the navigation tabs, click the grey **+** button.
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2. Select **Start chat**.
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3. Search for the person by name, email, or phone number.
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4. Send them a message to begin the conversation.
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5. Once a chat is started, follow the steps below to split the expense.
Copy file name to clipboardExpand all lines: docs/articles/new-expensify/reports-and-expenses/Track-Expenses.md
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**Follow these steps to create an expense that stays in your records but isn't submitted:**
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1. Click the **big green + button**.
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2. Select **Create Expense**.
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3. Choose how to create the expense:
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-**Scan a receipt**
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-**Enter mileage**
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-**Enter manually**
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4. Fill in the required details based on your selection.
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5. Click **Next**.
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6. Choose yourself under Personal.
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7. Update or edit fields based on your Workspace configuration.
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8. Click **Create expense**.
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## Option 1: SmartScan a Receipt
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**On mobile:**
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1. Tap the green camera button and take a photo of the receipt or upload from gallery.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Tap **Create expense**.
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**On desktop:**
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1. Click the green receipt button and drag and drop the receipt or click **Choose files** to upload.
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2. Enter the workspace or recipient’s email/phone number.
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3. Add details like description, category, tags, and tax.
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4. Click **Create expense**.
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💡 **Note:**
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Other ways to SmartScan receipts include:
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- Forward your digital receipts to `receipts@expensify.com`.
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- Text a photo of your receipts to 47777 (US numbers only). Just make sure you [add your phone number to Expensify](https://new.expensify.com/settings/profile/contact-methods).
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## Option 2: Manually Add an Expense
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**On mobile:**
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1. Tap the green camera button.
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2. Select **Manual**.
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3. Enter the amount and currency, then tap **Next**.
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4. Choose a workspace or an individual.
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5. Add optional fields like category, tags, or description.
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6. Tap **Create expense**.
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**On desktop:**
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1. Click the green add receipt button.
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2. Select **Manual**.
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3. Enter the amount and currency, then click **Next**.
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4. Choose a workspace or an individual.
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5. Add optional fields like category, tags, or description.
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6. Click **Create expense**.
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---
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# Locate and Manage Tracked Expenses
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After tracking an expense, it appears in an **Expense Chat**in the left-hand navigation menu.
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After creating an expense, go to **Reports > Expenses**to locate the expense. Use the filters to search if the expense isn't immediately visible.
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Within the Expense Chat, you can:
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Click into the expense to:
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-**Submit it to someone** – Send it for approval or processing.
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-**Categorize it** – Assign it to a category for better organization.
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-**Share it with my accountant** – Grant access to financial contacts.
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-**Nothing for now** – Leave it as-is for later.
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You can also find tracked expenses this way:
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1. From the navigation tabs, go to **Reports > Expenses**.
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2. Use filters to narrow your search by date, amount, or category.
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# FAQ
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## Can I edit an expense after tracking it?
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Yes! Open the expense from your expense chat or **Reports > Expenses**, then click into it to edit any field.
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Yes! Open the expense from **Reports > Expenses** or your expense chat, then click into it to edit any field.
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