Description
We have multiple types of Numbers / alias creation in the accounting system.
It is a best practice to have a rule defined for each type of number , so that the validation checks can be maintained.
For e/g. An Account code should always be 10 digit long.
Account code starting with 1* reflects equities and Reserves
Account code starting with 2* reflects liabilities
Account code starting with 3* reflects assets
Account code starting with 4* reflects Incomes
Account code starting with 5* reflects expenses
Similarly, a JV number should be 10 digit long .
JV for Bill booking should start with 3*
JV for Sales Invoice booking should start with 4*
JV for Bank related booking should start with 5*
Other Misc JV should be 8*
Also, Rules of Nomenclature like, Vendor Code should have a prefix of "V" or "S"
Customer code should have a prefix of "C"
Assets code should have a prefix of "C"
Invoices should have prefix as "AB/2022/"
PO number to be 8 digit long starting from 2*
SO number to be 8 digit long starting from 2*
Similarly for all the other objects like Items, materials , Banking GLs
All these should be customizable by the admin of the entity under a setting tab . (However, as a best practice ,once set, these should not be allowed to change in future)