Skip to content

Commit 3823c14

Browse files
iambamiasyncapi-botthulieblack
authored
docs: webinar series initiative (#1847)
Co-authored-by: Atinuke Oluwabamikemi Kayode <64528871+iambami@users.noreply.github.com> Co-authored-by: Chan <bot+chan@asyncapi.io> Co-authored-by: V Thulisile Sibanda <66913810+thulieblack@users.noreply.github.com>
1 parent cca8cd9 commit 3823c14

File tree

2 files changed

+211
-0
lines changed

2 files changed

+211
-0
lines changed

‎docs/070-marketing/webinar_planning_template.md‎

Lines changed: 63 additions & 0 deletions
Original file line numberDiff line numberDiff line change
@@ -0,0 +1,63 @@
1+
---
2+
title: "AsyncAPI Webinar Planning Template"
3+
weight: "30"
4+
---
5+
6+
### Basic Info
7+
8+
- Webinar Title:
9+
- Date & Time (with timezone):
10+
- Duration:
11+
- Platform (Restream, YouTube):
12+
- Host Name & Contact:
13+
- Speaker Name & Contact:
14+
15+
### Objectives & Key Takeaways
16+
17+
- Session Goals (What should attendees leave with?):
18+
- Key Talking Points / Agenda:
19+
- Point 1:
20+
- Point 2:
21+
- Point 3:
22+
- Target Audience: (beginner, intermediate, advanced, etc.)
23+
24+
### Promo Info
25+
26+
- Speaker Bio (2–3 lines):
27+
- Speaker Headshot (link or upload):
28+
- Speaker’s LinkedIn / Twitter:
29+
- Short Description for Promotion (1–2 sentences):
30+
- Relevant Hashtags:
31+
32+
### Presentation & Tech Details
33+
34+
- Presentation Type: (Slide deck, live demo, interview, panel, etc.)
35+
- Slide Deck Link (if any):
36+
- Demo/Code Repo Link (if any):
37+
- Backup Plan (e.g., recorded demo, slides as fallback):
38+
- Special Tech Needs (e.g., browser audio, screen sharing, plugins):
39+
40+
### Structure Overview
41+
42+
| Section | Owner | Time Allocation |
43+
|----------|----------|----------|
44+
| Introduction | Host | 2–3 mins |
45+
| Main Talk/Demo | Speaker | 20–30 mins |
46+
| Q&A | Host | 10–15 mins|
47+
| Closing & Announcements | Host | 2–3 mins|
48+
49+
✅ Pre-Event Checklist
50+
51+
- [ ] Planning call completed
52+
53+
- [ ] Slides/demo reviewed
54+
55+
- [ ] Bio & photo shared
56+
57+
- [ ] Tech check done
58+
59+
- [ ] Webinar link generated and shared
60+
61+
- [ ] Promotion scheduled
62+
63+
Notes:

‎docs/070-marketing/webinar_series_initiative.md‎

Lines changed: 148 additions & 0 deletions
Original file line numberDiff line numberDiff line change
@@ -0,0 +1,148 @@
1+
---
2+
title: "AsyncAPI Webinar Series Initiative: Learning, Sharing, and Growing Together"
3+
weight: "20"
4+
---
5+
6+
## Introduction
7+
8+
The AsyncAPI Community has always been about collaboration, innovation, and knowledge-sharing. To further strengthen our ecosystem, we’re thrilled to introduce the "AsyncAPI Webinar Series" — a platform where experts, enthusiasts, and contributors can come together to discuss everything related to event-driven architectures, messaging protocols, and AsyncAPI best practices. Whether you're new to AsyncAPI or a seasoned professional, this series is designed to bring valuable insights and engaging discussions straight to you.
9+
10+
## Why We Are Doing This
11+
12+
As AsyncAPI continues to evolve, we recognize the need for more interactive and accessible learning opportunities. While documentation, blog posts, and conferences are great, webinars offer a real-time, engaging format where participants can ask questions, share experiences, and gain deeper insights into the AsyncAPI ecosystem.
13+
14+
Our goals include:
15+
- Educating developers and architects on the latest in event-driven APIs.
16+
- Inspiring new contributors and companies to adopt and improve AsyncAPI.
17+
- Connecting the global community through meaningful conversations.
18+
19+
## Why You Should Attend
20+
21+
By joining our webinars, you’ll get:
22+
- Direct access to industry experts sharing best practices and real-world use cases.
23+
- Live Q&A sessions to ask burning questions and get immediate insights.
24+
- Networking opportunities with like-minded developers and community members.
25+
- Exclusive content and demos that go beyond written documentation.
26+
27+
## Why You Should Speak
28+
29+
Are you working on something exciting related to AsyncAPI? Do you have a unique perspective on event-driven architectures? This is your chance to:
30+
- Share your expertise with a global audience.
31+
- Boost your visibility within the AsyncAPI community.
32+
- Contribute to the open-source ecosystem by educating and inspiring others.
33+
- Get feedback and ideas to refine your approach and solutions.
34+
35+
## Benefits of the Webinar Series
36+
37+
- For Attendees: Learning, skill-building, and networking opportunities.
38+
- For Speakers: Exposure, recognition, and a platform to share ideas.
39+
- For the Community: A growing knowledge base, increased collaboration, and a more vibrant ecosystem.
40+
41+
## How It Works
42+
43+
Each webinar will be streamed live (via Restream) on AsyncAPI’s YouTube channel and promoted via our community channels. Sessions typically last 45–60 minutes, including:
44+
45+
- A brief introduction
46+
- The main talk or demo
47+
- A live Q&A
48+
- Closing announcements
49+
50+
Sessions are held monthly or bi-monthly based on availability of speakers and community demand.
51+
52+
## Host & Speaker Alignment Process
53+
54+
Before each session, it’s essential that the host and speaker connect to align on the webinar’s objectives, key results, and flow. This coordination ensures a smooth experience for the audience and maximizes the value of the session.
55+
56+
Alignment Steps:
57+
58+
1. Intro Call/Sync (One month before the session)
59+
Schedule a 30-minute call between the host and speaker to:
60+
61+
- Discuss the topic’s relevance and audience expectations.
62+
- Align on the webinar objectives and desired outcomes.
63+
- Review the format and Q&A flow.
64+
- Go over any technical or content needs (demos, slides, etc.).
65+
66+
2. Share the Webinar Planning Template
67+
A shared planning doc helps both parties stay on track. It includes:
68+
69+
- Speaker bio and headshot
70+
- Session title and abstract
71+
- Key takeaways
72+
- Slide/demo links
73+
- Tech requirements and backup plans
74+
- Promotional blurbs and hashtags
75+
76+
3. Final Check-in (1–2 days before the session)
77+
A short async or live check-in to confirm everything is ready:
78+
79+
- Slides/demos are ready
80+
- Tech check passed
81+
- Socials are scheduled
82+
- Everyone knows the schedule
83+
84+
## Format Guidelines for Host & Guest
85+
86+
Before the live session, hosts and guests should schedule a short planning call and fill out the [webinar planning template](./webinar_planning_template.md) to align on goals, presentation flow, and audience engagement strategies.
87+
88+
### For Hosts
89+
90+
- Get familiarized with the hosting platform (Restream)
91+
- Ensure video is in 16:9 aspect ratio (1080p recommended) and demos are clearly visible (proper lighting and screen capture tools).
92+
- Prepare an engaging introduction and closing.
93+
- Research and prepare relevant questions tailored to the speaker's topic.
94+
- Keep the session on time and moderate the Q&A effectively.
95+
- Coordinate with the speaker in advance to understand their presentation flow.
96+
97+
### For Guests
98+
99+
- Prepare slides or a live demo that fits the topic.
100+
- Share practical examples or case studies.
101+
- Be ready to answer community questions live.
102+
- Ensure technical setup is working well before the session.
103+
104+
## Suggested Content Structure
105+
106+
- Introduction: A quick welcome and overview of the topic by the host.
107+
- Main Talk/Demo: The featured speaker presents insights, case studies, or live demos.
108+
- Interactive Q&A: Participants get the chance to ask questions and engage with the speaker.
109+
- Closing Remarks: Final takeaways, announcements, and what’s coming next.
110+
111+
## Event Checklist (Pre and Post)
112+
113+
### Pre-Event
114+
115+
- [ ] Confirm speaker and topic.
116+
- [ ] Host and speaker connect to align on topic goals, flow, and audience value.
117+
- [ ] Fill out and share the Webinar Planning Template.
118+
- [ ] Promote the webinar on social media, community channels, and mailing lists.
119+
- [ ] Prepare slides, demo materials, and discussion points.
120+
- [ ] Set up the webinar platform and do a tech check.
121+
- [ ] Send out reminder to the speakers and the audience.
122+
- [ ] Do a final tech check and content confirmation a day before the event.
123+
124+
### Post-Event
125+
126+
- [ ] Share a recap blog post and recording.
127+
- [ ] Gather feedback from attendees and speakers.
128+
- [ ] Follow up with additional resources and discussions.
129+
- [ ] Plan the next session using feedback and insights.
130+
131+
## Potential Speakers
132+
133+
We are actively reaching out to experts and thought leaders in the space. Some of the speakers we’d love to feature include:
134+
- AsyncAPI Maintainers & Contributors
135+
- Industry Experts in Event-Driven Architecture
136+
- Engineers from Companies Using AsyncAPI in Production
137+
- API Enthusiasts and Technical Writers
138+
If you or someone you know would be a great fit, reach out to us!
139+
140+
## What’s Next?
141+
142+
The AsyncAPI Webinar Series is just getting started! Stay tuned for upcoming sessions, and if you have suggestions for topics or speakers, [we’d love to hear from you](https://asyncapi.com/slack-invite).
143+
144+
Want to attend the next session? Follow our updates on LinkedIn, [subscribe to our YouTube page and turn on notifications!](https://www.youtube.com/@AsyncAPI) Interested in speaking? Reach out to us, we’d love to have you!
145+
146+
## Disclaimer:
147+
148+
**To maintain the integrity and value of the AsyncAPI Webinar Series, all sessions must be directly related to AsyncAPI or its ecosystem. We do not accept purely promotional topics or product-focused pitches. The goal is to educate, inspire, and advance understanding of event-driven architectures and AsyncAPI practices.**

0 commit comments

Comments
 (0)