AsyncAPI Community WG Meeting, 15:00 UTC Tuesday May 6th 2025

[asyncapi-bot]

Meeting Info	Details
Purpose	Provide updates on the progress the builders are making on the different programs they're leading.
Time	15:00 UTC | Translate to your time zone with the time zone converter.
Meeting Place	Link
Zoom	Join live.
YouTube	Watch live and interact through live chat.
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Twitter	Watch live.
LinkedIn	Watch live.
More Info	Details
Meeting Recordings	YouTube Playlist.
AsyncAPI Initiative Calendar	Public URL.
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AsyncAPI Community Working Group Meeting:

The AsyncAPI Community Working Group is an umbrella for all community initiatives and programs at AsyncAPI. The CWG meeting aims to increase visibility and provide updates on the progress the builders are making on the different programs they're leading. These are the current initiatives and programs led by outstanding community builders:

• AsyncAPI Bounty Program - Ash
• AsyncAPI Grant Program - Thulie & Lukasz
• AsyncAPI Conference 2025 - Thulie
• Maintainership Program - Ace
• AsyncAPI Ambassador Program - Thulie
• Student Ambassador Program - Bami
• Working Groups - Bami
• AsyncAPI Website - Akshat

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Objective: Provide updates on the progress the builders are making on the different programs they're leading.

1. Welcome and agenda alignment (3:00 PM - 3:05 PM) ➢ Facilitator: Thulie.[/+]
   ➢ Welcome all team members to the meeting.
   ➢ Briefly share the agenda of the meeting.

2. AsyncAPI Conference 2025 (3:05 PM - 3:15 PM) ➢ Facilitator: [ ]
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3. Program/ Initiative (3:15 PM - 3:25 PM) ➢ Facilitator: [ ]
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4. Program/ Initiative (3:25 PM - 3:35 PM) ➢ Facilitator: [ ]
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5. Program/ Initiative (3:35 PM - 3:45 PM) ➢ Facilitator: [ ]
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6. Program/ Initiative (3:35 PM - 3:55 PM) ➢ Facilitator: [ ]
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7. Wrap-up, action items, and next steps (3:55 PM - 4:00 PM) ➢ Facilitator: Thulie
   ➢ Summarize key decisions and action items from the meeting.
   ➢ Confirm the date, time, and agenda for the next meeting.

Notes

Add notes here after the meeting.

[thulieblack]

@AceTheCreator @Mayaleeeee im adding this in advance for the CoC update

[thulieblack]

Community side:

• New Platinum Sponsor Kong
• Governance Board voting chore: introduce governance board #1634
• AsyncAPI Holopin badges https://www.holopin.io/@asyncapi
• Maintainer for RAML parser I suggest we archive this repo asyncapi-archived-repos/raml-dt-schema-parser#255
• GSoC Announcement

Conference side:

• Call for speakers, Lagos
• Meetup Section PR feat: meetups page conference-website#721

[AceTheCreator]

I'd love to also discuss the State of Things in our participation in GSoC this year.

[Shriya-Chauhan]

I would like to discuss the upcoming pr for the Meetups page.

[Aksshay88]

I would like to discuss this one

• Join the AsyncAPI Community Session [FEATURE] "Join the AsyncAPI Community" Section website#4077

[thulieblack]

AsyncAPI Community Working Group Meeting Agenda:

1. Welcome and agenda alignment (3:00 PM - 3:05 PM) ➢ Facilitator: Thulie
   ➢ Welcome all team members to the meeting.
   ➢ Briefly share the agenda of the meeting.

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2. AsyncAPI Conference 2025 (3:05 PM - 3:20 PM) ➢ Facilitator: Thulie
   ➢ Munich CFP ends in 4 days and Lagos ends in 10 days: https://conference.asyncapi.com
   ➢ New CFP Platform from 2026
   ➢ Website implementation work for the meetup section. feat: meetups page conference-website#721 @Shriya-Chauhan
   ➢ Solution so far -- How best can we organize some of the conference banners made by the contributors on Figma for reusability? @Mayaleeeee
   ➢ Discuss with Conference Website Maintainers to prepare for 2026 and Coordinators for the Online Conference

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3. AsyncAPI Community Updates (3:20 PM - 3:55 PM) ➢ Facilitator: Thulie
   ➢ Governance Board Voting chore: introduce governance board #1634 @derberg
   ➢ Maintainer for RAML parser I suggest we archive this repo asyncapi-archived-repos/raml-dt-schema-parser#255
   ➢ State of GSoC @AceTheCreator
   ➢ Code of Conduct Committee @Mayaleeeee @AceTheCreator
   ➢ Join the AsyncAPI Community Session [FEATURE] "Join the AsyncAPI Community" Section website#4077 @Aksshay88
   ➢ Community Summary for April Out https://www.asyncapi.com/blog/2025-april-summary
   ➢ Parking Lot items (if there's time)

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4. Wrap-up, action items, and next steps (3:55 PM - 4:00 PM) ➢ Facilitator: Thulie
   ➢ AsyncAPI Community Newsletter http://asyncapi.com/newsletter
   ➢ Summarize key decisions and action items from the meeting.
   ➢ The next meeting is in May 20th at 3 PM UTC. Start to share your agenda items.

[thulieblack]

Meeting summary for AsyncAPI Community Working Group Meeting (05/06/2025)

Quick recap

The AsyncAPI Community Working group meeting covered various topics, including updates on conferences, website improvements, and community initiatives. The team discussed design changes for the meetup page, speaker cards, and social media integration, as well as preparations for future conferences and the introduction of a governance board. Additionally, updates were provided on AsyncAPI's participation in Google Summer of Code, the Code of Conduct Committee's efforts, and upcoming deadlines for conference proposals and nominations.

 

Technical Difficulties Delay AsyncAPI Meeting

Thulie and Maya experience technical difficulties starting the live stream for the AsyncAPI Community Working group meeting. After resolving the issues, Thulie begins the meeting, welcoming participants and apologizing for the delay. She mentions that Applehouse is present as usual but decides to skip individual introductions due to time constraints.

AsyncAPI Conference and Community Updates

Thulie provides updates on the conference and community aspects of AsyncAPI. The CFP for Munich is closing this weekend, and Lagos is closing next week. Thulie is working on balancing technical and community talks for Lagos. A new CFP platform sponsored by Com Engine will be implemented for managing submissions and reviews. Shriya is working on implementing a new meetup section on the website, with the next PR addressing remaining issues and adding button redirections.

Website Changes: Meetup Section Updates

The team discusses changes to the Meetup section of the website. Shriya suggests using a different picture, as the current one is already in use elsewhere. Maya proposes creating a gallery section with multiple pictures instead of just one. For the upcoming events section, the team agrees to use a "coming soon" message due to the lack of scheduled meetings. Maya suggests changing the color of the "upcoming" tag to differentiate it from the clickable "view details" button, preventing user confusion.

Meetup Page Design Changes Discussed

The team discusses changes to the meetup page design. They decide to remove the "View All Meetups" option as it's currently unnecessary. Shriya asks about adding "No sales talk" to the requirements section, which Thulie confirms is important. Maya suggests reducing the use of green color for requirement points and recommends adding the "No sales talk" guideline to the requirements frame. The team agrees to make these changes to improve the layout and clarity of the meetup information.

Design Review and Figma Integration

Shriya presents a design for review, noting that links and redirections are not yet implemented. Akshat inquires about the readiness of the design, and Thulie suggests combining past meetups into one section rather than having a separate past edition section. The team discusses organizing funders in Figma, with Maya proposing a solution involving a Figma file for conference website designs and an MD file with a Figma link in the community repository. Pushkar volunteers to work on this task, which will be further discussed in the next design working group meeting on the 15th.

Governance Board and RAML Parser

Thulie discusses preparations for the 2026 conference, including coordinating with the website maintenance team and considering new designs. She also mentions the introduction of a governance board, explaining the nomination process for candidates and the timeline for submissions and voting. Thulie requests approval for a pull request containing details about the governance board changes and asks for interest in maintaining the RAML parser or deciding whether to archive it.

AsyncAPI's Google Summer of Code Update

Azeez provides an update on AsyncAPI's participation in Google Summer of Code, reporting a record number of high-quality proposals received this year. Google will announce slot allocations and selected contributors soon. Maya discusses the Code of Conduct Committee's efforts to create a safe and inclusive community, calling for more volunteers to join the committee. Azeez and Thulie emphasize the need for help in various areas, including GitHub and Slack management. Aksshay presents a design proposal for implementing QR codes for social media links on the AsyncAPI website, seeking feedback from the team.

Speaker Card Design Proposal

Jaishree presents a new design proposal for the speaker card, which is generally well-received by the group. Thulie and Azeez express their approval, with Thulie indicating she has additional feedback to share. The group is encouraged to provide their thoughts on how the design can be further improved.

Simplifying Speaker Cards Design

The team discusses the design of speaker cards for a conference website and social media. They agree to simplify the design by removing the bio and expertise sections from the main view, keeping only the speaker's face, name, and title visible. They decide to add a flip or click feature to reveal more details about the speaker, including their bio and LinkedIn profile. The team also confirms that the booth for Munich is available and that the CFP is closing soon. They mention that a community newsletter will be sent out on Thursday and encourage subscriptions.

CFP Closes, Governance Board Nominations

Thulie announces that the CFP for the Munich conference is closing this weekend and reminds participants to select the AsyncAPI track when submitting proposals. She also mentions the upcoming Governance Board nomination, encouraging community members to nominate candidates from the TSC list. Thulie informs about the Google Summer of Code announcements coming on Thursday and advises participants to continue contributing to the community regardless of selection. The next meeting is scheduled for May 20th at 3 PM UTC, where new GSoC mentees may be welcomed.

The next meeting will be on the 20th of May at 3 PM UTC #1897