Adopted by the CoSAI Project Governing Board, May 20, 2025; updated on October 22, 2025 Resolved: The Coalition for Secure AI (CoSAI) Project Governing Board adopts Open Project Rule 5.7(a) as follows: Voting Members of the PGB will lose their voting right at the end of the third consecutive meeting missed where neither the voting member nor their designated alternate is present (as recorded in the minutes). This pertains to e-ballots or votes during a PGB meeting and the member will not be counted towards quorum in a PGB meeting. However, they shall retain all other rights, privileges, and obligations afforded to PGB members. A Member who has lost voting rights by missing three meetings may regain voting rights by (a) declaring to the Chair their desire to regain voting rights and (b) attending two consecutive meetings of the PGB. Their rights will be restored at the end of the second meeting.
If the PGB member is located in a timezone that makes it difficult to attend the meetings, they can notify the TSC chairs and OASIS staff, and their non-participation will not be counted. Meeting recordings will be shared so these members can comment on discussion items asynchronously. The PGB chairs should aim to schedule meetings at times that allow for the highest possible attendance from most members.
Adopted by the CoSAI Project Governing Board, May 20, 2025 Resolved: The Coalition for Secure AI (CoSAI) Project Governing Board adopts Open Project Rule 5.7(b) as follows: Any Member of the PGB who wishes to participate in the work of the committee but who does not wish to count for purposes of calculating quorum or voting may, at any time, change their role to Persistent Non-Voting Member by sending an e-mail to the PGB mailing list informing them of their change. The change will be effective as of the date of notice or future date specified in the email. A Persistent Non-Voting Member retains participation rights and obligations but is not eligible to vote and does not count towards quorum. A Persistent Non-Voting Member may regain voting rights by (a) declaring to the Chair their desire to regain voting rights and then (b) attending two consecutive meetings of the PGB. The Member shall also then count towards quorum of PGB meetings.
Adopted by the CoSAI Project Governing Board, May 20, 2025 Resolved: The Coalition for Secure AI (CoSAI) Project Governing Board adopts Open Project Rule 5.7(c) as follows: Every Voting Member of the Project Governing Board may request one Leave of Absence per calendar year. A Leave of Absence shall not exceed 45 days. Each request shall be made by sending an email to the PGB mailing list before the Leave is to start. During a Leave of Absence, a Voting Member shall not have voting rights or participation obligations in the PGB and shall not count towards quorum. Voting rights shall resume immediately when the Leave ends, upon any activity (including activity on the PGB mailing list) in the PGB by the Member, or earlier if requested by the Member.