Updating biodiversity data documentation and images (#53)

* Updated style editor image 7

* Updated and removed old image

* Added information for Abstracts

* Updating BIMS data management guidelines .md

* Updating master-list-preparation.md

* Updating docs

* Updated docs

* Updated docs

* Updating docs

* Updating docs

* Updating docs

* Update docs

* Updating docs

* Updating docs

* master-list prep img format editing

* taxon group upload img format editing

* Edited and updated customisation documentation. Four new .md files added and 3 .md files deleted. Images also added to folder. mkdocs-base.yml nav updated.

* Added GBIF harvest scheduling details to harvesting-gbif-data.md

* Adding Layer group functionality to manage-admin-tables.md

Author: nazley-liddle

docs/mkdocs-base.yml

@@ -95,7 +95,7 @@ nav:
                   - administrator/index.md
                   - Biodiversity Data:
                             - administrator/biodiversity-data/index.md
-                            - FBIS Data Management Guidelines: administrator/biodiversity-data/data-management.md
+                            - BIMS Data Management Guidelines: administrator/biodiversity-data/data-management.md
                             - Preparing and checking a Master List of Taxa before uploading: administrator/biodiversity-data/master-list-preparation.md
                             - Uploading a new Taxon Group (Module) and adding a Master List: administrator/biodiversity-data/taxon-group-uploading.md
                             - Harvesting GBIF Data: administrator/biodiversity-data/harvesting-gbif-data.md
@@ -131,9 +131,11 @@ nav:
                             - Harvesting GeoContext Data: administrator/geocontext/harvesting.md
                   - Customisation:
                             - administrator/customisation/index.md
-                            - Adding a Landing Page Section: administrator/customisation/adding-landing-page-section.md
-                            - Embedding Video on the Landing Page: administrator/customisation/embed-video-on-landing-page.md
-                            - Adding Inline Images on the Landing Page: administrator/customisation/add-inline-images.md
+                            - Landing Page Customisation: administrator/customisation/landing-page-customisation.md
+                            - Custom Fonts: administrator/customisation/custom-fonts.md
+                            - Carousel Headers: administrator/customisation/carousel-headers.md
+                            - Partners: administrator/customisation/partners.md
+                            - Custom Themes: administrator/customisation/custom-themes.md
         - Developers:
                   - developer/index.md
                   - Guide:

docs/src/administrator/biodiversity-data/harvesting-gbif-data.md

@@ -5,7 +5,8 @@ summary: Central documentation site for BIMS projects
     - Helen Dallas
     - Jeremy Shelton
     - Jeremy Prior
-date: 01-08-2022
+    - Nazley Liddle
+date: 17-10-2025
 some_url: https://github.com/kartoza/bims-website
 copyright: Copyright 2023, Kartoza
 contact: 
@@ -38,3 +39,39 @@ You can keep track of progress. The more taxa in the master list, the longer the
 You can view the GBIF data harvested via the **Download Logs**.
 
 ![Harvesting GBIF data 4](./img/harvesting-gbif-data-4.png)
+
+# Setting up GBIF harvest schedules
+
+There is also functionality for users to set up harvesting schedules to download occurrences and species from GBIF automatically in the backend. 
+
+To set up a harvesting schedule, visit the Admin page > BIMS > Harvest schedules
+
+Click '+ Add harvest schedule'
+
+![Harvesting GBIF data 5](./img/harvesting-gbif-data-5.png)
+
+Choose the biodiversity module or group from the dropdowns available.
+
+![Harvesting GBIF data 6](./img/harvesting-gbif-data-6.png)
+
+Set the period:
+
+![Harvesting GBIF data 7](./img/harvesting-gbif-data-7.png)
+
+- Weekly: specify the day(s) of the week. You can also use values like mon, tues or 0-6 (where 0 = Sunday).
+- Monthly: specify the date (eg., 15 for the 15th)
+- Custom (cron): enter a cron expression. This option is mainly for developers, but it allows more flexibility (e.g., hourly, every 30 mins)
+
+Add the run time. The task will be triggered at this hour (UTC timezone).
+
+![Harvesting GBIF data 8](./img/harvesting-gbif-data-8.png)
+
+Configure the defaults from the job section (these are for the harvest session settings).
+
+Set the boundary.
+
+Check 'Is fetching species' if you want to harvest species.
+
+**Note:**
+- Only 3 harvest sessions can run at a time per BIMS instance.
+- If you want to harvest species, make sure the GBIF parent species is added to the module group, just like when a user harvests species.

docs/src/administrator/biodiversity-data/img/Layer group-1.png

@@ -36,6 +36,7 @@ Several backend tables can be updated and managed by administrators, including t
   - [BIMS: Endemism](#bims-endemism)
   - [BIMS: Hydroperiods](#bims-hydroperiods)
   - [BIMS: IUCN status](#bims-iucn-status)
+  - [BIMS: Layer groups](#bims-layer-groups)
   - [BIMS: Location context filter group orders](#bims-location-context-filter-group-orders)
   - [BIMS: Location context filter](#bims-location-context-filter)
   - [BIMS: Location context groups](#bims-location-context-groups)
@@ -218,6 +219,24 @@ The colour used can also be changed. For example, the colour template codes for
 | Conservation Dependent | #0F4D46 |
 | Not evaluated | #39B2A3 |
 
+## BIMS: Layer groups
+
+Here you can manage layer groups that are visualised on the map under the layer selector. Layers can be grouped according to common features. For example, users can create a Catchment group that contains the primary, secondary, tertiary and quaternary catchments layers. 
+
+To add a new group, click Administration and then select Publish Spatial Layer on Map. Click '+ Add layer group'. A layer group form will appear. Populate the fields and click Add. 
+
+![Add layer group](<img/Layer group-1.png>)
+
+All layers that will be assigned to a group must already be published to the map (see [Publish Spatial Layer on Map](https://kartoza.github.io/bims-website/administrator/layer-upload/publish-spatial-layer/)). To assign layers to a group, go to the admin page and select Layer groups. Click the new created group and assign layers to it by selecting the layers under 'Available layers' and pressing the right arrow, click Save. From this page, users can also edit existing groups add group descriptions. 
+
+![Add layer group items](<img/Layer group-2.png>)
+
+If you need to adjust the order of the layers, it can be adjusted by dragging the layers to the desired order under Publish Spatial Layer on Map on the main site.
+
+Layers should now be visible under the group on the map on the main BIMS platform. The group can be opened and closed by clicking the arrow.
+
+![Layer draw](<img/Layer group-3.png>)
+
 ## BIMS: Location context filter group orders
 
 Here you can manage the spatial layers shown in the side panel and dashboards, as well as the display and filter orders. The side panel dashboard is visible on the right hand side of the map. The detailed dashboard is visible once the user has clicked on the dashboard for a specific biodiversity module.