added blog post about exports

Author: kevinpapst

_data/videos.yml

@@ -52,3 +52,8 @@ absence_approvals:
     title: "How to request and approve absences"
     id: "LQ-ZmwhFStg"
     category: Working contract
+
+quicky_export:
+    title: "How to export timesheets"
+    id: "zJ9a6ELQ6VU"
+    category: Export

collections/_posts/2025-10-08-how-to-export-timesheets.md

@@ -0,0 +1,63 @@
+---
+title: "How to Export Timesheets in Kimai"
+date: "2025-10-08 10:00:00 +0200"
+image: /images/blog/how-to-export-timesheets.webp
+author: valentina
+tags: [General]
+cta: cloud
+excerpt: "Can't focus for more than 5 minutes? Try Pomodoro, a technique that aims to improve that."
+---
+
+Managing and exporting timesheets can be challenging. The work is detailed, repetitive, and often time-sensitive. 
+From time tracking for projects to reports for clients to simply keeping your team organized, it takes patience and precision.
+
+Your time data deserves tools that work as hard as you do, whether you manage a two-person startup or a growing international team that exports 20,000 timesheets at once. 
+That's why we always listen to our customers and regularly update the export feature. 
+Here's your guide to how it works and how it can simplify your time management workflow, summarizing the latest export updates in Kimai.
+
+## Export Timesheets and Reports the Way You Need
+
+You'll find the export feature in the "Time Tracking" menu in Kimai. 
+From there, you can extract exactly the data you need — filtered, formatted, and ready to use.
+
+Kimai gives you options for exporting your time entries:
+
+* **Excel (.xlsx):** Perfect for deeper analysis and data visualization
+* **CSV (.csv):** Great for accounting systems like QuickBooks or Xero, or syncing with other business tools
+* **PDF (.pdf):** Ideal for sharing clear and structured reports with your team or clients
+
+Each format serves a different purpose — and you're in control of what gets exported and how.
+
+Watch this quick video tutorial to see an example of timesheets export.
+
+{% include youtube-video.html id="quicky_export" %}
+
+## Customizable Exports
+
+Every team has unique reporting needs and time data workflow. 
+You can add custom fields to weekly hours and timesheets. 
+For example, add location, lunch breaks, and text comments, or whatever else your workflow requires. 
+For real estate companies, for example, this means that tracking hours by building or construction site gets quicker (no more guessing which 'Sheet1' is which).
+
+This is how you can go beyond the default export templates and create custom export formats that match your workflow:
+
+1. Click the "Plus" sign to add a new export format.
+2. Give it a name and select your preferred file type (CSV, Excel, or PDF).
+3. Choose the language, specific data columns, and any filters relevant to your report.
+
+![Edit export template form]({% link /images/documentation/export-create-template.webp %}){:class="image"}
+
+Need a short summary with total hours and rates? Or a detailed breakdown per project and user? 
+Kimai makes it easy to design your perfect report — once, and reuse it anytime.
+
+## Make the Most of Your Time Data
+
+Once you've exported your data, you can use it anywhere:
+
+* Send CSV files to your accountant or finance tools like QuickBooks or Xero
+* Sync your exports with your CRM (like HubSpot or Odoo) or BI system (such as Power BI or Metabase) for better insights
+* Use Excel exports to analyze project performance or team efficiency
+
+## Try Kimai Export Features
+
+Still looking for a time tracking solution with powerful export features? Try Kimai for free now, explore features and make your first export.