Update Event Checklist

[harshkhandeparkar]

The following points should be added to/changed in the Event Checklist.

• Updating the workshops repository.
• The fact that all workshops are consolidated into the single workshops repo.

✔️ Make a Github repo for the workshop with name as event name and year which contains - installation instructions, slides, references, recording and others. (For example refer - 1, 2, 3)

• Anonymous feedback forms. Make sure to read previous feedback and create a new anonymous feedback form for this year, add it to the slides along with a qr code for the same.
• Link to the poster design, printing, and pasting guidelines. Also, add a timeline for how early posters should be printed and stuck.
• Link to the room booking guidelines and add a timeline for that too.
• PRC email for publicity. (either iitkgp.pr@gmail.com or prctsg@iitkgp.ac.in) Below is a suggested format for the email

Hope this email finds you well  

Kharagpur Open Source Society (KOSS) is organising [EVENT] on [DATE] at [VENUE].
Therefore, we request you to share this with the KGPian Student Community.

[EVENT DETAILS/WRITEUP]

Also attached to this email is the poster for the same.

• This was once suggested by Rajiv might as well mention The "Three Things" Exercise for getting things out of talk - @proffapt

• Read previous docs and mistakes about the event if happened before

  • Talk with others to rectify previous mistakes

• Update docs and mistakes repo, if any

• Update mailing-list from form responses, if there was a form

[proffapt]

It was also decided by Likhith and Rajiv - when I asked - that slides repo should be merged into workshops repo.

• For internal events, there can be a separate repo but separate slides repo makes less sense.
• For things which are not workshops like OSS it was concluded that the name of workshops repo should be changed to "events"

[harshkhandeparkar]

Let's do this before any workshops happen then.

[proffapt]

I won't be able to do, it's the first thing I put in my "Later" on slack and not done yet, lol.
Can ask a CTM to do..

[harshkhandeparkar]

Actually, let's not rush it. Slides repo is mentioned in a lot of places. We will have to update all of those links too.

[proffapt]

This was once suggested by Rajiv
might as well mention The "Three Things" Exercise for getting things out of talk

[proffapt]

Share post on instagram as well, it isn't mentioned. And you can mention that instagram post require an image/photo/picture whatever.