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| 1 | +--- |
| 2 | +title: "TEC Privacy Policy" |
| 3 | +draft: true |
| 4 | +--- |
| 5 | + |
| 6 | +## Who are we? |
| 7 | +We are TEC PA & Lighting (“we”, “our”, “us”), a Student Run Service of the University of Nottingham Students' Union. |
| 8 | + |
| 9 | +We provide high quality sound, lighting and audio-visual services both within the University of Nottingham Students’ Union and outside to public customers. |
| 10 | + |
| 11 | +We're committed to protecting and respecting your privacy. |
| 12 | +If you have any questions about your personal information please email us at [[email protected]](mailto:[email protected]). |
| 13 | + |
| 14 | +We operate as a trading name of the University of Nottingham Students' Union, registered with the Information Commissioners Office under number Z2326680. |
| 15 | + |
| 16 | + |
| 17 | +## The information we hold about you |
| 18 | + |
| 19 | +* **Information you provide to us** |
| 20 | +<br> |
| 21 | +For example, when you contact us for an event and provide us with details such as your name, email address, phone number and venue details, we will record these to allow us to provide your event. |
| 22 | +<br> |
| 23 | +You may also provide us with contact details for your venue, we will save these for future events that may be held here. |
| 24 | +* **Details about your events** |
| 25 | +<br> |
| 26 | +We will need the start and end times for any event we provide. |
| 27 | +<br> |
| 28 | +There may also be times we need information about any acts performing at your event, including contact details for them. |
| 29 | +* **Membership details** |
| 30 | +<br> |
| 31 | +If you are a TEC member, we will collect your student number from you and verify your membership status with the Students' Union. |
| 32 | +* **Information from social networks or online accounts** |
| 33 | +<br> |
| 34 | +Information from any accounts that you share with us. |
| 35 | +* **Cookie information** |
| 36 | +<br> |
| 37 | +Read our [Cookie Policy]({{< ref "cookies.md" >}}) for more info on what cookies are and how we use them. |
| 38 | + |
| 39 | +## How we use your information |
| 40 | +To provide our services. We use it to: |
| 41 | + |
| 42 | +* Contact you to organise and manage your event. |
| 43 | +* Invoice you or your company or society for our services. |
| 44 | + |
| 45 | +To meet our legal obligations. We use it to: |
| 46 | +* Prevent illegal activities like money laundering, tax evasion and fraud. |
| 47 | + |
| 48 | +To exercise what’s known as our legitimate interests. This is when we use data for a reason which is in your and/or our interest, and which doesn't involve overriding your privacy rights. We use it to: |
| 49 | +* Ask you for feedback on our services |
| 50 | + |
| 51 | +As a member. We use it to: |
| 52 | +* Keep you up to date with the latest events and other important information. You can opt out of this at any time by contacting us. |
| 53 | + |
| 54 | +## Who we share it with |
| 55 | +We may share your information with: |
| 56 | + |
| 57 | +* Any member who needs it to do their job. |
| 58 | +* Any organisation which supports any of our services you use, when they need it to offer those services. That includes: |
| 59 | + * The University of Nottingham Students' Union Finance Office so they can manage our accounts. The Students' Union is also responsible for processing our invoices. |
| 60 | + * The venue for your event should they need to contact you. |
| 61 | + * Our suppliers where extra equipment is required. |
| 62 | + |
| 63 | +We’ll also share it to comply with the law; to enforce our Terms and Conditions or other agreements; or to protect the rights, property or safety of us, our customers or others. |
| 64 | + |
| 65 | +## How long we keep it |
| 66 | +We securely keep your data as long as you're using our services, and for 6 years after that to comply with the law. |
| 67 | +In some circumstances, like cases of fraud or legal investigations, we may keep data longer than we need to and/or the law says we have to. |
| 68 | + |
| 69 | +## Your rights |
| 70 | +You have a right to: |
| 71 | + |
| 72 | +* Access the personal data we hold about you, or to get a copy of it. |
| 73 | +* Make us correct inaccurate data. |
| 74 | +* Ask us to delete, 'block' or suppress your data, though for legal reasons we might not always be able to do it. |
| 75 | +* Object to us using your data for direct marketing and in certain circumstances ‘legitimate interests’, research and statistical reasons. |
| 76 | +* Withdraw any consent you’ve previously given us. |
| 77 | + |
| 78 | +To do so, please email us at [[email protected]](mailto:[email protected]). |
| 79 | + |
| 80 | +## Where we store your data |
| 81 | +We might transfer and store the data we collect from you somewhere outside the European Economic Area (‘EEA’). |
| 82 | +People who work for us or our suppliers outside the EEA might also process your data. |
| 83 | +We may share data with organisations and countries that: |
| 84 | + |
| 85 | +* The European Commission say have adequate data protection. |
| 86 | +* We’ve agreed standard data protection clauses with. |
| 87 | + |
| 88 | +## How to make a complaint |
| 89 | +If you have a complaint, please contact us by email at [[email protected]](mailto:[email protected]) and we'll do out best to fix the problem. |
| 90 | +If you still aren't happy, you can refer your complaint to the [University of Nottingham Students' Union](https://www.su.nottingham.ac.uk/). |
| 91 | + |
| 92 | +## Changes to this policy |
| 93 | +We’ll post any changes we make to our privacy notice on this page and, if they’re significant changes we may let you know by email. |
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