Meeting Minutes

Administration and Documentation

Meeting Minutes

We currently have four core meeting sequences:

• Annual General Meetings (annually, in May)
• Board of Trustees Meetings (quarterly)
• Managing Editors Meetings (quarterly)
• Project Team Meetings (bi-annual)

The Publishing Manager and Publishing Assistant are responsible for creating clear and timely meeting minutes.
This page provides template Markdown files for each:

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Contents of this page:

• Annual General Meetings
• Board of Trustees Meetings
• Managing Editors Meetings
• Project Team Meetings

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Annual General Meetings

## Annual General Meeting Minutes
YYYY-MM-DD, XX:00 UTC

**Present:**


**Apologies:**


See also : [Issue XXXX](https://github.com/programminghistorian/jekyll/issues/XXXX)

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**1. Welcome**

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**2. Programming Historian Annual Report**

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**#1 Report Item**

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**#2 Report Item**

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**#3 Report Item**

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**#4 Report Item**

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**#5 Report Item**

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**#6 Report Item**

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**#7 Report Item**

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**#8 Report Item**

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**#9 Report Item**

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**#10 Report Item**

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**3. Programming Historian Treasurer's Report**

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**4. Open Discussion about the coming year**

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**5. Approve Minutes of last year's AGM**

- The Board of Trustees and Project Team participants [APPROVE/REQUEST AMENDMENTS] to the minutes of the YYYY Annual General Meeting.


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**END**

• This template is also available on our Project and Business Archive.
• File AGM minutes inside the appropriate subdirectory at /charity/AGMs

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Board of Trustees Meetings

## Board of Trustees Meeting Minutes
YYYY-MM-DD, XX:00 UTC

**Present:**


**Apologies:**


See also : [Issue XXXX](https://github.com/programminghistorian/jekyll/issues/XXXX)

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**Notes**

- Quorum is 3 (Article 9.1) and our max size 7 (Article 13)
- we vote, and in split decisions the chair has the casting vote (Article 10.1)
- we keep records of decisions (Article 12) and resolutions [GovUK](https://www.gov.uk/running-a-limited-company/company-and-accounting-records)
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**Fixed Agenda Items**

**1. Approval of [Minutes from last meeting](https://github.com/programminghistorian/project-and-business-archive/blob/master/charity/Board-of-Trustees-Meetings/2023/BoT-DD-MM-YYYY.md)**

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**2. Actions status**

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**3. ProgHist Directors administration (e.g., changes of address)**

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**4. Publishing Managers' Report**

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**5. Agenda Item**

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**6. Agenda Item**

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**7. Agenda Item**

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**8. Agenda Item**

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**9. Agenda Item**

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**10. Any Other Business**

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Next Meeting: **YYYY-MM-DD**

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**END**

• This template is also available on our Project and Business Archive
• File BoT minutes inside the appropriate subdirectory at /charity/Board-of-Trustees-Meetings

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Managing Editors Meetings

## Managing Editors Meeting Minutes
YYYY-MM-DD, XX:00 UTC

**Present:**


**Apologies:**


See also : [Issue XXXX](https://github.com/programminghistorian/jekyll/issues/XXXX)  
Minutes of last meeting : [YYYY-MM-DD_ManagingEditorsMeeting.md](https://github.com/programminghistorian/project-and-business-archive/tree/master/project/Meetings/YYYY/Managing-Editors-Meetings/YYYY-MM-DD_ManagingEditorsMeeting.md)

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**1. Agenda Item**

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**2. Agenda Item**

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**3. Agenda Item**

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**4. Agenda Item**

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**5. Agenda Item**

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**6. Agenda Item**

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Next Meeting: **YYYY-MM-DD**

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**END**

• This template is also available on our Project and Business Archive
• File ME minutes inside the appropriate subdirectory at /project/Meetings

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Project Team Meetings

## Project Team Meeting Minutes
YYYY-MM-DD, XX:00 UTC

**Present:**


**Apologies:**


See also : [Issue XXXX](https://github.com/programminghistorian/jekyll/issues/XXXX)  
Minutes of last meeting : [YYYY-MM-DD_ProjectTeamMeeting.md](https://github.com/programminghistorian/project-and-business-archive/tree/master/project/Meetings/YYYY/Project-Team-Meetings/YYYY-MM-DD_ProjectTeamMeeting.md)

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**1. Agenda Item**

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**2. Agenda Item**

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**3. Agenda Item**

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**4. Agenda Item**

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Next Meeting: **YYYY-MM-DD**

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**END**

• This template is also available on our Project and Business Archive
• File PTM minutes inside the appropriate subdirectory at /project/Meetings

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