Skip to content

Add "Transit" as a third classification dimension (alongside Type and State) #6

Description

@Jenziner

Problem

RWC currently classifies a Record along two axes: Type (what it is,
schema-bound) and State (draft/finalized, its maturity). Records
Management practice distinguishes a third, orthogonal axis: the direction
of a Record relative to the issuing institution — inherited from the classic
EVA principle (Eingang/Verarbeitung/Ausgang) and from ISO 15489 incoming/
outgoing correspondence practice.

This dimension is currently invisible in RWC, even though it is implicitly
present in the poc-fragestunde (the "Frage" Record is outgoing from Parliament,
the "Antwort" is outgoing from the Federal Council).

Proposal

Introduce Transit as a defined term and third classification dimension,
with three values:

  • incoming — a Record created upon receipt of information from outside
    RecordWeb (e.g. a physiotherapist capturing a citizen-supplied X-ray as a
    new Record with external provenance).
  • internal — a Record that remains within the issuing institution's own
    sphere throughout its lifecycle.
  • outgoing — a Record (or a derived artifact thereof) that is deliberately
    transmitted to a party outside the issuing institution's sphere.

Proposed text (for insertion after Section 6.4, "States")

6.4a Transit: The Direction of a Record

Alongside Type and State, a Record carries a third, orthogonal
classification: its Transit. While Type describes what a Record is
and State describes its maturity, Transit describes its relationship to
the issuing institution's boundary.

A Record with Transit incoming is created upon receipt of information
originating outside RecordWeb — for example, a physiotherapist capturing
an X-ray image brought in by a patient as a new Record with explicit
external provenance. A Record with Transit outgoing is one whose content,
or a signed derivation thereof, is deliberately transmitted beyond the
issuing institution — for example, a finalized decision handed to its
addressee. A Record with Transit internal remains within the issuing
institution throughout its lifecycle.

Transit is metadata, not identity: it does not change a Record's DID, its
Type, or its State. It is declared once, at creation, based on the
circumstances of the Record's origin.

Open questions for CG discussion

  • Does internal need a fourth value for inter-departmental transfer within
    the same institution but across organizational boundaries?
  • Is Transit mandatory metadata or optional?

Metadata

Metadata

Assignees

No one assigned

    Type

    No type

    Projects

    No projects

    Milestone

    No milestone

    Relationships

    None yet

    Development

    No branches or pull requests

    Issue actions