update EiC guide to correct links and expand on new EE onboarding

Author: emitanaka

vignettes/editor_in_chief_guide.Rmd

@@ -22,7 +22,14 @@ knitr::opts_chunk$set(
 
 ## Downloading new submissions and revisions
 
-Articles are submitted through a [Google form](https://forms.gle/Eqkf6cFJM3mjuxZUA) which populates a [Google sheet](https://docs.google.com/spreadsheets/d/1Snt4SDkfyceoX_PPGm-9cB29DAw-dvnCjWHHOt5jS38), and a [Google drive](https://drive.google.com/drive/folders/1azJouPrcOS9HxI2LCjBLHTWj6dx_OBqxiVgW30Zu7uUHD2c-Ge7ras_cLJlxT93NlaxpMd8i). This sheet contains details of the submission, and also a zip file with the necessary files; `get_submissions()` will authenticate against both.
+```{r}
+#| echo: false
+google_form <- "https://forms.gle/Eqkf6cFJM3mjuxZUA"
+google_sheet <- "https://docs.google.com/spreadsheets/d/1Snt4SDkfyceoX_PPGm-9cB29DAw-dvnCjWHHOt5jS38"
+google_drive <- "https://drive.google.com/drive/folders/1azJouPrcOS9HxI2LCjBLHTWj6dx_OBqxiVgW30Zu7uUHD2c-Ge7ras_cLJlxT93NlaxpMd8i"
+```
+
+Articles are submitted through a [Google form](`r google_form`) which populates a [Google sheet](`r google_sheet`), and a [Google drive](`r google_drive`). This sheet contains details of the submission, and also a zip file with the necessary files; `get_submissions()` will authenticate against both.
 
 Pre-2026 form, sheet and submission files can be found in the following links: [Google form](https://forms.gle/ykj6QcoGQD5ctnA5A), [Google sheet](https://docs.google.com/spreadsheets/d/15Tem82ikjHhNVccZGrHFVdzVjoxAmwaiNwaBE95wu6k/edit#gid=1671813370), and [Google drive](https://drive.google.com/drive/folders/0B2aFIue-Ar8dfmdVdHlpTnRndWhxQnNtR0o2YnoycDU1cVVzRlRaM0VSQWU1YUlnZlkyZEk?resourcekey=0-pzsHNE5mUiKuzB-VFmGD7g). These ones were owned by different individuals, so it is advised not to use these and should not be required unless searching for historical submissions. Note that if you are creating a new form, then you must manually add a column in Google sheet named "Submission ID", change "Email Address" to "Email address" and the sheet name "Form Responses 1" to "Form responses 1" for the `get_submissions()` to work. It is sensitive cases and changes to the column nmaes. 
 
@@ -68,8 +75,9 @@ Once a shortlist of candidates is created, but before approaching anyone on the
 
 Once a new EE is found, the following steps take place:
 
-- The new EE is added to the Editors team at `https://github.com/rjournal` and to the `rjournal.slack.com` organisation.
+- The new EE is added to the Editors team, with role changed as owner, at `https://github.com/rjournal` and to the `rjournal.slack.com` organisation. 
 - The new EE is added to the `editors.csv` file in the `inst` folder of the `rj` package.
+- Onboard the new EE.
 
 The EIC may take on outstanding handling editor duties of the outgoing member.
 
@@ -88,7 +96,7 @@ Once a new AE is appointed, the following steps take place:
 * Update the editorial board on the [R Journal website](https://rjournal.github.io/editors.html).
 * Update the [R Journal Wikipedia page](https://en.wikipedia.org/wiki/The_R_Journal) with the change of editors.
 * Ask Martin Maechler to forward r-journal@r-project.org to the new EIC's preferred email address.
-* Grant permission to the new EIC to access the [Google sheet](https://docs.google.com/spreadsheets/d/15Tem82ikjHhNVccZGrHFVdzVjoxAmwaiNwaBE95wu6k/edit#gid=1671813370), and [Google drive](https://drive.google.com/drive/folders/0B2aFIue-Ar8dfmdVdHlpTnRndWhxQnNtR0o2YnoycDU1cVVzRlRaM0VSQWU1YUlnZlkyZEk?resourcekey=0-pzsHNE5mUiKuzB-VFmGD7g) used for submissions.
+* Grant permission to the new EIC to access the [Google sheet](`r google_sheet`), and [Google drive](`r google_drive`) used for submissions.
 * Hand over the `rjournal.submission` Google account. This account owns the google forms and spreadsheets used by the editors.
 * Update the front page of the [R Journal website](https://journal.r-project.org/) with the latest graphics.