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Adding coordination meeting page with details (#448)
Co-authored-by: Stuart Mumford <stuart@cadair.com> Co-authored-by: pre-commit-ci[bot] <66853113+pre-commit-ci[bot]@users.noreply.github.com>
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‎about/coordination_meet_2025.rst‎

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SunPy Coordination Meeting – 18-20th June 2025
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==============================================
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We invite you to join the **SunPy Coordination Meeting**, a hybrid, three-day event bringing together developers, affiliated package maintainers, and community members to collaborate on the future of SunPy and the broader heliophysics Python ecosystem.
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* 🗓 **Dates:** Wednesday 18 – Friday 20 June 2025
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* 🏢 **Location**: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
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- 1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
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* 🛜 **Virtual connection details**: `sunpy.org/meeting <https://sunpy.org/meeting>`__
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* 👥 **Who** Anyone interested in SunPy, affiliated packages, or heliophysics Python tools.
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Registration
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------------
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The meeting is open to everyone.
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While the deadline for full in-person attendance has passed, **you can still register to attend online**,
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and we also welcome **in-person attendees for the Friday session (20 June)** if you are local or able to join on short notice.
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Please fill in the form below if you're interested in joining virtually:
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https://forms.gle/mDL7RmwY2NTRhsyW
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Overview
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--------
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This year's meeting will span three days:
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- **Wednesday 18th and Thursday 19th June** will focus on ongoing developments, future plans for SunPy and its affiliated packages, and hack sessions to work on the NDCube refactor and SunPy 7.1.
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- **Friday 20th June** will be dedicated to a "State of the Union" session, including an overview of the SunPy project, lightning talks from the community (i.e. attendees), project updates, and a broader discussion of the SunPy roadmap.
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Participation from both long-time contributors and new community members is highly encouraged.
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We particularly welcome attendees from instrument teams developing user tools and data pipelines as well as researchers using sunpy for solar data analysis in their workflows.
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Schedule
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--------
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All times are in **BST (UTC+1)**.
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For those attending online, please connect here: `https://sunpy.org/meeting <https://sunpy.org/meeting>`__
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**Wednesday 18 June – Development & Planning**
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.. list-table::
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:widths: 20 25 55
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:header-rows: 1
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* - Time
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- Session Lead
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- Topic
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* - 09:00–10:00
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- All
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- Welcome, Setup, Introductions
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* - 10:00–11:00
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- Samuel Bennett
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- Hack: NDCube Refactor
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* - 11:00–11:30
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- —
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- ☕ Coffee Break
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* - 11:30–13:00
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- Samuel Bennett
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- Hack: NDCube Refactor
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* - 13:00–14:00
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- —
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- 🍽 Lunch Break
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* - 14:00–15:30
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- Stuart Mumford
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- Discussion: Project Roadmap
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* - 15:30–16:00
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- —
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- ☕ Coffee Break
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* - 16:00–17:00
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- Stuart Mumford
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- Continued Roadmap Discussion
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**Thursday 19 June – Hack + Strategy**
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.. list-table::
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:widths: 20 25 55
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:header-rows: 1
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* - Time
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- Session Lead
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- Topic
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* - 09:00–11:00
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- TBD
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- Open Hack Session
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* - 11:00–11:30
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- —
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- ☕ Coffee Break
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* - 11:30–13:00
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- TBD
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- Open Hack Session
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* - 13:00–14:00
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- —
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- 🍽 Lunch Break
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* - 14:00–15:30
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- Laura Hayes
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- Discussion: Sustainability & Governance
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* - 15:30–16:00
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- —
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- ☕ Coffee Break
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* - 16:00–17:00
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- Will Barnes
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- Continued Discussion & Funding Ideas
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* - 19:00–Late
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- —
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- 🥂 Social Dinner (optional)
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**Friday 20 June – State of the Union & Community**
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.. list-table::
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:widths: 20 25 55
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:header-rows: 1
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* - Time
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- Session Lead
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- Topic
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* - 10:00–11:30
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- Community
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- Lightning Talks from Community
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* - 11:30–12:00
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- —
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- ☕ Coffee Break
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* - 12:00–13:00
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- Community
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- More Lightning Talks & Open Discussion
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* - 13:00–14:00
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- —
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- 🍽 Lunch Break
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* - 14:00–14:30
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- Stuart Mumford
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- State of the Project – Governance & Funding
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* - 14:30–14:50
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- Albert Shih
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- Core Package Updates – Map & Coordinates
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* - 14:50–15:10
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- Nabil Freij
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- Affiliated Packages Overview
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* - 15:10–15:30
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- Laura Hayes
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- Engagement & Community Plans
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* - 15:30–16:00
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- All
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- 🧩 Discussion, Q&A, Roadmap & Mission Statement
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Lightning Talks
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---------------
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Lightning talks are short (5–7 minute) presentations from members of the SunPy community,
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designed to highlight new tools, projects, ideas, or even open questions.
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They’re a great way to share your work, spark discussion, and connect with others working in similar areas.
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The exact timing of each talk will be confirmed soon and posted in the final agenda.
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.. list-table::
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:widths: 40 60
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:header-rows: 1
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* - Title
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- Speaker
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* - NDCube
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- Daniel Ryan
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* - STIXpy
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- Shane Maloney
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* - Website Traffic Statistics
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- Stuart Mumford
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* - DKIST
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- Stuart Mumford
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* - Coronal Holes Curation with Semantic Segmentation
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- Raphael Attie
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* - Pre-condition of an X1.0 Class Flare Observed on 28 October 2021
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- Lopez Araujo
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* - PUNCH Results
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- Marcus Hughes
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* - Accessing PUNCH Data Using SunPy
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- Chris Lowder
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* - Short Overview of XRTpy – Hinode X-Ray Telescope Python Package
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- Joy Velasquez
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* - EIS Python Analysis Code (EISPAC)
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- Micah Weberg
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Logistics
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---------
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🏢 Location: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
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1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
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🚀 Transport:
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* 🚇 Closest tube stop Holborn 🔴 central & 🔵 Piccadilly.
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* 🚍 Few buses stopping by from different locations.
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* 🚲 City bikes stations next to building and drop-them-where-you-can-annoy-more-people bikes also available.
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* 🚶 25 min from Euston/King Cross/St Pancras/Waterloo; 36 min from Liverpool st. 56 min from Paddington.
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* 🛫 Heathrow, Stansted, Gatwick, Luton, City are all well connected to the centre. Southend is also possible but a bit less easier.
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🏨 Hotels: There are plenty of hotels local to the venue.
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Student accommodation may be available and they are `already open for booking <https://www.ucl.ac.uk/residences/>`__ unfortunately they are just bookable from the 23rd.
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🥙 Food: Plenty of food options on Red Lion Street.
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🥳 Entertainment:
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* 🍻 Pubs: lots around, one even with £5 a pint.
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* 🏓 Table tennis: though we have a table in the office, there's a bar full of them and with pizza 8 minutes away.
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* 🎯 Darts: there's a Flight club 9 minutes away.
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* 🪓 Axe Throwing: 20 min away, but there may be others closer.

‎about/index.rst‎

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project
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presentations
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meetings
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coordination_meet_2025
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../coc
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‎about/meetings.rst‎

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SunPy Coordination Meeting 2025
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*******************************
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The SunPy Project is pleased to announce that the next SunPy Coordination Meeting will take place from 18-20 June 2025 at University College London (UCL), London, UK. The meeting will be held in person and online, and is open to everyone.
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Read more about the upcoming Coordination Meeting :doc:`here <coordination_meet_2025>`.
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This year's meeting will span three days:
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- **Wednesday 18th and Thursday 19th June** will focus on ongoing developments, future plans for SunPy and its affiliated packages, and hack sessions to work on SunPy 7.1 and the NDCube refactor. ⚠ Please note that space for in-person attendance on these days may be limited. If demand exceeds capacity, registration will be on a first-come, first-served basis.
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- **Friday 20th June** will be dedicated to a "State of the Union" session, including an overview of the SunPy project, lightning talks from the community (i.e. attendees), project updates, and a broader discussion of the SunPy roadmap. ✅ A larger room is available for Friday, so more in-person participants can be accommodated
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Participation from both long-time contributors and new community members is highly encouraged.
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We particularly welcome attendees from instrument teams developing user tools and data pipelines as well as researchers using sunpy for solar data analysis in their workflows.
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Registration
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############
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The meeting is open to everyone, please fill in this form by the 16th May if you are interested in attending either in-person or virtually.
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https://forms.gle/mDL7RmwY2NTRhsyW9
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Logistics
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#########
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🏢 Location: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
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1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
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🚀 Transport:
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* 🚇 Closest tube stop Holborn 🔴 central & 🔵 Piccadilly.
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* 🚍 Few buses stopping by from different locations.
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* 🚲 City bikes stations next to building and drop-them-where-you-can-annoy-more-people bikes also available.
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* 🚶 25 min from Euston/King Cross/St Pancras/Waterloo; 36 min from Liverpool st. 56 min from Paddington.
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* 🛫 Heathrow, Stansted, Gatwick, Luton, City are all well connected to the centre. Southend is also possible but a bit less easier.
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🏨 Hotels: There are plenty of hotels local to the venue.
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Student accommodation may be available and they are `already open for booking <https://www.ucl.ac.uk/residences/>`__ unfortunately they are just bookable from the 23rd.
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🥙 Food: Plenty of food options on Red Lion Street.
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🥳 Entertainment:
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* 🍻 Pubs: lots around, one even with £5 a pint.
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* 🏓 Table tennis: though we have a table in the office, there's a bar full of them and with pizza 8 minutes away.
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* 🎯 Darts: there's a Flight club 9 minutes away.
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* 🪓 Axe Throwing: 20 min away, but there may be others closer.
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Previous SunPy Coordination Meetings
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************************************

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