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Explain why this policy exists (the business or security need it addresses) and who/what it applies to (e.g., employees, contractors, systems, environments).
Provide any context that helps readers understand the policy’s importance, for example, regulatory requirements, past incidents, or industry standards that influenced it.
State the actual rules and expectations clearly. Use simple, enforceable language (e.g., “must,” “required,” “prohibited”) rather than vague terms. If the policy has multiple points, break them into short numbered or bulleted items.