Merge pull request #736 from uw-it-aca/task/shared-drive-notifications

shared drive warning text

Author: mikeseibel

endorsement/notifications/shared_drive.py

@@ -32,12 +32,13 @@ def _create_notification_expiration_notice(notice_level, drive, policy):
     }
 
     if notice_level < 4:
-        subject = ("Action Required: Shared Drive "
-                   "service will expire soon")
+        subject = ("Action Required: Google Shared Drive(s) "
+                   "will be deleted soon")
         text_template = _email_template("notice_warning.txt")
         html_template = _email_template("notice_warning.html")
     else:
-        subject = "Action Required: Shared Drive services have expired"
+        subject = ("Action Required: Google Shared Drive(s) "
+                   "will be deleted")
         text_template = _email_template("notice_warning_final.txt")
         html_template = _email_template("notice_warning_final.html")
 

endorsement/templates/email/shared_drive/notice_warning.html

@@ -1,17 +1,15 @@
 Hello,
 <p>
 You are receiving this email because you are identified as
-{%if drive.shared_drive.members.all.count > 1 %}
-one of {{ drive.shared_drive.members.all.count }}
-{% else %}
-the
-{% endif %}
-UW manager{{drive.shared_drive.members.all.count|pluralize}} of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".
+{%if drive.shared_drive.members.all.count > 1 %}a {% else %}the {% endif %}
+UW manager of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".
 </p>
 <p>
-<a href="https://provision.uw.edu/drives" target="_blank">To maintain service, renew this shared drive within {{notice_time}} days</a> in the Provisioning Request Tool (PRT).<br />
-Google Shared Drives services last for {{lifetime}} days and must be renewed annually or removed.
-{%if notice_time <= 31 %}Non-renewed (expired) drives will be deleted. Managers are responsible for retaining a copy of any material subject to any applicable record retention schedules prior to deletion.{%endif%}
+To maintain this Google Shared Drive, renew it within {{notice_time}} days using the Provisioning Request Tool (PRT) at:
+</p>
+<a href="https://provision.uw.edu/drives" target="_blank" style="padding-left: 4em;">https://provision.uw.edu/drives</a>
+<p>
+Google Shared Drives must be renewed once every {{lifetime}} days. If a Google Shared Drive is not renewed within {{lifetime}} days, the Google Shared Drive and all data contained within it will be permanently deleted.
 </p>
 <p>
 If you have any questions, please contact <a href="mailto:help@uw.edu" target="_blank">help@uw.edu</a> or 206-221-5000.

endorsement/templates/email/shared_drive/notice_warning.txt

@@ -1,17 +1,16 @@
 Hello,
 
-You are receiving this email because you are identified as {%if drive.shared_drive.members.all.count > 1 %}one of {{ drive.shared_drive.members.all.count }}{% else %}the{% endif %} UW manager{{drive.shared_drive.members.all.count|pluralize}}
+You are receiving this email because you are identified as {%if drive.shared_drive.members.all.count > 1 %}a{% else %}the{% endif %} UW manager
 of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".
 
-To maintain service, renew this shared drive within {{notice_time}} days</a> in
+To maintain this Google Shared Drive, renew it within {{notice_time}} days using
 the Provisioning Request Tool (PRT) at:
 
     https://provision.uw.edu/drives
 
-Google Shared Drives services last for {{lifetime}} days and must be renewed
-annually or removed.  {%if notice_time <= 31 %}Non-renewed (expired) drives will be deleted.
-Managers are responsible for retaining a copy of any material subject to
-ny applicable record retention schedules prior to deletion.{%endif%}
+Google Shared Drives must be renewed once every {{lifetime}} days. If a Google
+Shared Drive is not renewed within {{lifetime}} days, the Google Shared Drive and
+all data contained within it will be permanently deleted.
 
 If you have any questions, please contact help@uw.edu or 206-221-5000.