diff --git a/src/components/absences/details/AbsenceDetails.tsx b/src/components/absences/details/AbsenceDetails.tsx
index d305e4b7..9e362cfb 100644
--- a/src/components/absences/details/AbsenceDetails.tsx
+++ b/src/components/absences/details/AbsenceDetails.tsx
@@ -23,6 +23,7 @@ import { FiEdit2, FiMapPin, FiTrash2, FiUser } from 'react-icons/fi';
 import { IoEyeOutline } from 'react-icons/io5';
 import EditAbsenceForm from '../modals/edit/EditAbsenceForm';
 import AbsenceFillThanks from './AbsenceFillThanks';
+import ClaimAbsenceToast from './ClaimAbsenceToast';
 import AbsenceStatusTag from './AbsenceStatusTag';
 import EditableNotes from './EditableNotes';
 import LessonPlanView from './LessonPlanView';
@@ -102,6 +103,13 @@ const AbsenceDetails: React.FC<AbsenceDetailsProps> = ({
   const handleFillConfirm = async () => {
     setIsFilling(true);
 
+    const formattedDate = new Date(event.start).toLocaleDateString('en-CA', {
+      weekday: 'long',
+      year: 'numeric',
+      month: 'long',
+      day: 'numeric',
+    });
+
     try {
       const response = await fetch('/api/editAbsence', {
         method: 'PUT',
@@ -126,21 +134,31 @@ const AbsenceDetails: React.FC<AbsenceDetailsProps> = ({
       }
 
       toast({
-        title: 'Absence filled',
-        description: 'You have successfully filled this absence.',
-        status: 'success',
         isClosable: true,
+        position: 'bottom-left',
+        render: () => (
+          <ClaimAbsenceToast
+            firstName={event.absentTeacher.firstName}
+            date={formattedDate}
+            success={true}
+          />
+        ),
       });
 
       await fetchAbsences();
       setIsFillDialogOpen(false);
       setIsFillThanksOpen(true);
-    } catch (error) {
+    } catch {
       toast({
-        title: 'Error',
-        description: error.message || 'Failed to fill absence',
-        status: 'error',
         isClosable: true,
+        position: 'bottom-left',
+        render: () => (
+          <ClaimAbsenceToast
+            firstName={event.absentTeacher.firstName}
+            date={formattedDate}
+            success={false}
+          />
+        ),
       });
     } finally {
       setIsFilling(false);
diff --git a/src/components/absences/details/ClaimAbsenceToast.tsx b/src/components/absences/details/ClaimAbsenceToast.tsx
new file mode 100644
index 00000000..a0fa6e6a
--- /dev/null
+++ b/src/components/absences/details/ClaimAbsenceToast.tsx
@@ -0,0 +1,48 @@
+import { Box, Text, useTheme } from '@chakra-ui/react';
+import { MdCheckCircle, MdError } from 'react-icons/md';
+
+const ClaimAbsenceToast = ({ firstName, date, success }) => {
+  const theme = useTheme();
+
+  const modalColor = success
+    ? theme.colors.positiveGreen[200]
+    : theme.colors.errorRed[200];
+
+  const message = success
+    ? `You have successfully claimed `
+    : `There was an error in claiming `;
+
+  const Icon = success ? MdCheckCircle : MdError;
+
+  return (
+    <Box
+      bg="white"
+      width="360px"
+      height="60px"
+      border="1px solid"
+      borderColor={modalColor}
+      borderRadius="md"
+      px={3}
+      py={3}
+      display="flex"
+      alignItems="center"
+      boxShadow="md"
+    >
+      <Box mr={4}>
+        <Icon size="38px" color={modalColor} />
+      </Box>
+      <Text fontSize="14px" color="black">
+        {message}
+        <Text as="span" fontWeight="bold">
+          {firstName}&apos;s
+        </Text>{' '}
+        absence on{' '}
+        <Text as="span" fontWeight="bold">
+          {date}.
+        </Text>
+      </Text>
+    </Box>
+  );
+};
+
+export default ClaimAbsenceToast;
diff --git a/src/components/absences/modals/declare/ConfirmDeclareModal.tsx b/src/components/absences/modals/declare/ConfirmDeclareModal.tsx
index 4de69076..a3391278 100644
--- a/src/components/absences/modals/declare/ConfirmDeclareModal.tsx
+++ b/src/components/absences/modals/declare/ConfirmDeclareModal.tsx
@@ -1,5 +1,9 @@
+import { WarningTwoIcon } from '@chakra-ui/icons';
 import {
+  Box,
   Button,
+  HStack,
+  Icon,
   Modal,
   ModalBody,
   ModalContent,
@@ -7,47 +11,110 @@ import {
   ModalHeader,
   ModalOverlay,
   Text,
+  useTheme,
+  VStack,
 } from '@chakra-ui/react';
 
-interface ConfirmAbsenceModalProps {
+interface ConfirmDeclareModalProps {
   isOpen: boolean;
   onClose: () => void;
   onConfirm: () => void;
-  isSubmitting?: boolean;
+  isSubmitting: boolean;
   lessonDate: string;
+  hasLessonPlan: boolean;
+  isWithin14Days: boolean;
 }
 
-export const ConfirmAbsenceModal: React.FC<ConfirmAbsenceModalProps> = ({
+export const ConfirmDeclareModal: React.FC<ConfirmDeclareModalProps> = ({
   isOpen,
   onClose,
   onConfirm,
-  isSubmitting = false,
+  isSubmitting,
   lessonDate,
+  hasLessonPlan,
+  isWithin14Days,
 }) => {
-  const formattedDate = new Date(lessonDate + 'T00:00:00').toLocaleDateString(
-    'en-CA',
-    {
-      weekday: 'long',
-      month: 'long',
-      day: 'numeric',
-    }
-  );
+  const theme = useTheme();
+
+  const formattedDate = new Date(lessonDate).toLocaleDateString('en-CA', {
+    month: 'long',
+    day: 'numeric',
+    year: 'numeric',
+  });
 
   return (
     <Modal isOpen={isOpen} onClose={onClose} isCentered>
       <ModalOverlay />
-      <ModalContent>
-        <ModalHeader>Confirm Absence</ModalHeader>
-        <ModalBody>
-          <Text>
-            Please confirm your absence on <strong>{formattedDate}</strong>.
+      <ModalContent
+        maxW="300px"
+        height={isWithin14Days ? '200px' : '160px'}
+        borderRadius="lg"
+      >
+        <ModalHeader textAlign="center" fontSize="16px" pb={0} pt={5}>
+          <Text textStyle="h3">
+            {hasLessonPlan ? 'Confirm Absence' : 'No Lesson Plan Added'}
           </Text>
+        </ModalHeader>
+        <ModalBody display="flex" justifyContent="center">
+          <Box maxW="224px" w="100%">
+            <VStack align="start" pl={1}>
+              <Text textStyle="subtitle" color="black">
+                {hasLessonPlan ? (
+                  <>
+                    Please confirm your absence on{' '}
+                    <strong>{formattedDate}.</strong>
+                  </>
+                ) : (
+                  <>
+                    Declare absence on <strong>{formattedDate}</strong> without
+                    adding a lesson plan?
+                  </>
+                )}
+              </Text>
+              {isWithin14Days && (
+                <HStack align="center" spacing={3}>
+                  <Icon
+                    as={WarningTwoIcon}
+                    boxSize="20px"
+                    color={theme.colors.warningOrange[300]}
+                  />
+
+                  <Text
+                    textStyle="body"
+                    color={theme.colors.warningOrange[300]}
+                  >
+                    You are submitting a late report. Please aim to report
+                    absences at least 14 days in advance.
+                  </Text>
+                </HStack>
+              )}
+            </VStack>
+          </Box>
         </ModalBody>
-        <ModalFooter>
-          <Button onClick={onClose} mr={3}>
-            Cancel
+        <ModalFooter
+          display="flex"
+          justifyContent="center"
+          gap={5}
+          px={0}
+          pt={0}
+        >
+          <Button
+            onClick={onClose}
+            flex="1"
+            maxW="104px"
+            h="40px"
+            variant="outline"
+          >
+            Back
           </Button>
-          <Button onClick={onConfirm} isLoading={isSubmitting}>
+          <Button
+            colorScheme="blue"
+            onClick={onConfirm}
+            isLoading={isSubmitting}
+            flex="1"
+            maxW="104px"
+            h="40px"
+          >
             Confirm
           </Button>
         </ModalFooter>
diff --git a/src/components/absences/modals/declare/DeclareAbsenceForm.tsx b/src/components/absences/modals/declare/DeclareAbsenceForm.tsx
index 40b79947..3e395ccf 100644
--- a/src/components/absences/modals/declare/DeclareAbsenceForm.tsx
+++ b/src/components/absences/modals/declare/DeclareAbsenceForm.tsx
@@ -19,7 +19,7 @@ import { FileUpload } from '../../FileUpload';
 import { AdminTeacherFields } from '../AdminTeacherFields';
 import { DateOfAbsence } from '../DateOfAbsence';
 import { InputDropdown } from '../InputDropdown';
-import { ConfirmAbsenceModal } from './ConfirmDeclareModal';
+import { ConfirmDeclareModal } from './ConfirmDeclareModal';
 
 interface DeclareAbsenceFormProps {
   onClose?: () => void;
@@ -170,6 +170,11 @@ const DeclareAbsenceForm: React.FC<DeclareAbsenceFormProps> = ({
     }));
   };
 
+  const selectedDate = new Date(formData.lessonDate + 'T00:00:00');
+  const now = new Date();
+  const isWithin14Days =
+    (selectedDate.getTime() - now.getTime()) / (1000 * 60 * 60 * 24) <= 14;
+
   return (
     <Box
       as="form"
@@ -297,13 +302,14 @@ const DeclareAbsenceForm: React.FC<DeclareAbsenceFormProps> = ({
           Declare Absence
         </Button>
       </VStack>
-
-      <ConfirmAbsenceModal
+      <ConfirmDeclareModal
         isOpen={isOpen}
         onClose={closeModal}
         onConfirm={handleConfirmSubmit}
         isSubmitting={isSubmitting}
         lessonDate={formData.lessonDate}
+        hasLessonPlan={!!lessonPlan}
+        isWithin14Days={isWithin14Days}
       />
     </Box>
   );