Update email sender signature property description.

Yasasr1 · Yasasr1 · commit aea5fea987a7 · 2025-11-21T11:22:21.000+05:30
diff --git a/en/identity-server/5.10.0/docs/setup/configuring-email-sending.md b/en/identity-server/5.10.0/docs/setup/configuring-email-sending.md
@@ -30,7 +30,7 @@ notifications](../../learn/enabling-notifications-for-user-operations),
     | `               port                         `|The SMTP server port to connect to, if the connect() method does not explicitly specify one. Defaults to 25. |
    | `               enable_start_tls`            | If true, enables the use of the STARTTLS` command (if supported by the before issuing any login commands. Note that an appropriate trust store must configured so that the client will trust the server's certificate. Defaults to true.
    | `enable_authentication`                      | If true, attempt to authenticate the user using the AUTH command. Defaults to true.|
-   | `signature`                                   | Signature of the sender account |
+   | `signature`                                   | Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`. |
     
     !!! Tip 
         For information about the SMTP, see
diff --git a/en/identity-server/5.11.0/docs/setup/configuring-email-sending.md b/en/identity-server/5.11.0/docs/setup/configuring-email-sending.md
@@ -27,7 +27,7 @@ This document explains the steps to configure WSO2 Identity Server to send email
     | `               port                         `|The SMTP server port to connect to, if the connect() method does not explicitly specify one. Defaults to 25. |
    | `               enable_start_tls`            | If true, enables the use of the STARTTLS` command (if supported by the before issuing any login commands. Note that an appropriate trust store must configured so that the client will trust the server's certificate. Defaults to true.
    | `enable_authentication`                      | If true, attempt to authenticate the user using the AUTH command. Defaults to true.|
-   | `signature`                                   | Signature of the sender account |
+   | `signature`                                   | Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`. |
     
     !!! Tip 
         For information about the SMTP, see
diff --git a/en/identity-server/6.0.0/docs/deploy/configure-email-sending.md b/en/identity-server/6.0.0/docs/deploy/configure-email-sending.md
@@ -30,7 +30,7 @@ Follow the steps given below to enable the email sender globally for all tenants
     | `port`|This is the SMTP server port to connect to if the connect() method does not explicitly specify one. Defaults to 25. |
     | `enable_start_tls`    | If true, this enables using the `STARTTLS` command (if enabled before issuing any login commands. Note that an appropriate trust store must be configured so that the client will trust the server's certificate. Defaults to `true`. |
     | `enable_authentication`    | If true, attempt to authenticate the user using the AUTH command. Defaults to `true`.|
-    | `signature`    | Signature of the sender account. |
+    | `signature`    | Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`. |
 
     !!! Tip
         For information about the SMTP, see
diff --git a/en/identity-server/6.1.0/docs/deploy/configure-email-sending.md b/en/identity-server/6.1.0/docs/deploy/configure-email-sending.md
@@ -30,7 +30,7 @@ Follow the steps given below to enable the email sender globally for all tenants
     | `port`|This is the SMTP server port to connect to if the connect() method does not explicitly specify one. Defaults to 25. |
     | `enable_start_tls`    | If true, this enables using the `STARTTLS` command (if enabled before issuing any login commands. Note that an appropriate trust store must be configured so that the client will trust the server's certificate. Defaults to `true`. |
     | `enable_authentication`    | If true, attempt to authenticate the user using the AUTH command. Defaults to `true`.|
-    | `signature`    | Signature of the sender account. |
+    | `signature`    | Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`. |
 
     !!! Tip
         For information about the SMTP, see
diff --git a/en/identity-server/7.0.0/docs/deploy/configure/email-sending-module.md b/en/identity-server/7.0.0/docs/deploy/configure/email-sending-module.md
@@ -55,7 +55,7 @@ Follow the steps given below to enable the email sender globally for all tenants
       </tr>
       <tr>
         <td><code>signature</code></td>
-        <td>Signature of the sender account.</td>
+        <td>Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`</td>
       </tr>
     </table>
 
diff --git a/en/identity-server/7.1.0/docs/deploy/configure/email-sending-module.md b/en/identity-server/7.1.0/docs/deploy/configure/email-sending-module.md
@@ -55,7 +55,7 @@ Follow the steps given below to enable the email sender globally for all tenants
       </tr>
       <tr>
         <td><code>signature</code></td>
-        <td>Signature of the sender account.</td>
+        <td>Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`</td>
       </tr>
     </table>
 
diff --git a/en/includes/guides/notification-channels/configure-email-provider.md b/en/includes/guides/notification-channels/configure-email-provider.md
@@ -69,7 +69,7 @@ Follow the steps given below to enable the email sender globally for all tenants
       </tr>
       <tr>
         <td><code>signature</code></td>
-        <td>Signature of the sender account.</td>
+        <td>Specifies the display name for the "From" email address (for example, "ABC Company" results in `"ABC Company" <mail@address.tld>`). <br/><br/>If not set, the display name will be `null`. Some SMTP servers may default to using the `username` as the display name.<br/><br/>To send an email with no display name and show only the email address, set this value to an empty string: `signature = ""`</td>
       </tr>
     </table>
 
