Publication Assets Repository

A centralized workspace for organizing notes, screenshots, drafts, and other materials that will go into publications and presentations. This repository provides a standardized structure to keep everything in one place and easily findable.

🎯 Purpose

This repository serves as your publication preparation workspace where you can:

• Collect and organize research notes with proper source attribution
• Store screenshots and raw captures for reference
• Draft presentation materials and documents
• Export polished assets ready for publication
• Maintain a clear workflow from initial research to final publication

📁 Repository Structure

Publication_Assets/
├── README.md                           ← This file
├── .gitignore                         ← Git configuration (only template tracked)
├── [year]-[month]-CamelCaseTitle/     ← Template folder (tracked in git)
│   ├── README.md                      ← Template usage instructions
│   ├── .agent/                        ← AI context files (hidden)
│   ├── Drafts/                        ← Working documents & slide decks
│   ├── Exports/                       ← Polished assets ready for use
│   ├── Notes/                         ← Research notes with sources
│   └── Screenshots/                   ← Raw captures & reference images
└── 2025-07-YourActualProject/         ← Your working projects (not tracked)
    └── [same structure as template]

🚀 Getting Started

1. Create a New Project

When starting a new publication or presentation:

1. Copy the template folder:

   Copy-Item "[year]-[month]-CamelCaseTitle" "2025-07-YourNewProjectName" -Recurse

2. Rename appropriately using the naming convention:

   • YYYY-MM-CamelCaseTitle (e.g., 2025-07-MachineLearningStudy)
   • Year and month help keep projects chronological
   • CamelCase title makes it easily readable

2. Organize Your Work

Each project folder contains specialized directories:

• 📝 Notes/: Markdown files with research, sources, URLs, and context
• 📸 Screenshots/: Raw captures named YYYYMMDD_description[suffix]
• ✏️ Drafts/: Working slide decks, outlines, and draft documents
• 🎨 Exports/: Final images, charts, and polished assets ready for publication
• 🤖 .agent/: Hidden folder for AI tools to store context (keeps main view clean)

3. Follow the Workflow

1. Research Phase: Collect sources and context in Notes/
2. Capture Phase: Take screenshots and save references in Screenshots/
3. Draft Phase: Create presentations and documents in Drafts/
4. Polish Phase: Export final assets to Exports/
5. Publish Phase: Use materials from Exports/ in your final publication

🔧 Git Configuration

This repository uses a selective tracking approach:

• Tracked: Only the template folder [year]-[month]-CamelCaseTitle/ and core files
• Not Tracked: Individual project folders (they remain local/OneDrive only)
• Benefit: Template improvements are version controlled, but working files stay private

The .gitignore is configured to ignore all project folders except the template, ensuring your work-in-progress materials remain local while still having access to an improved template structure.

💡 Tips for Success

File Naming Conventions

• Screenshots: YYYYMMDD_description[suffix].png
• Notes: topic_or_source_name.md
• Drafts: Use descriptive names like presentation_outline.pptx

Organization Best Practices

• Use the template folder's README for project-specific documentation
• Keep each folder's purpose comment files (the # ... files) as reminders
• Regularly clean up and organize as projects progress
• Move completed work to appropriate cloud storage after publication

OneDrive Integration

Since this workspace is in OneDrive:

• ✅ Automatic backup and sync across devices
• ✅ Access from anywhere
• ✅ Version history for your files
• ✅ Collaboration when needed

🎯 Template Updates

When the template folder is updated in git:

• Pull the latest changes to get improved structure
• Apply improvements to active projects as needed
• Your working project folders remain untouched

---

Ready to organize your next publication? Copy the template folder and start collecting your research materials in a structured, findable way!