🌍 Edge and Cloud Conferences CFP Tracker

This repository tracks major Edge and Cloud computing conferences, including their deadlines, rankings, and details.

📅 Stay up to date with the latest submission deadlines and notifications.
🔍 Easily browse upcoming and past conferences.
🚀 Hosted at:
➡️ https://keniack.github.io/ecc-conferences/

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📌 Features

✔️ Conference List (Upcoming & Past)
✔️ Sorted by Submission Deadline
✔️ Days to Submission Countdown
✔️ Ranks & Conference Details
✔️ Homepage Submission Form that opens a PR through GitHub Actions

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🏗 How to Contribute

To contribute, update the _data/conferences.yaml file with new or modified conference details.
After editing, commit and push your changes, then submit a pull request.

You can also use the Add a conference form on the homepage. It opens a structured GitHub issue, and a workflow converts that issue into a PR against _data/conferences.yaml. That form only asks for a conference name or acronym plus a public URL. The workflow then tries to enrich the rest of the fields automatically and falls back to safe placeholder defaults when it cannot extract them yet.

💻 Run Locally

This site is a Jekyll site served by GitHub Pages.

Prerequisites

• Ruby
• Bundler

Install dependencies

bundle install

Dependencies are installed into vendor/bundle because of the repo's Bundler config.

Start a local server

bundle exec jekyll serve

Then open:

http://127.0.0.1:4000/

Jekyll will rebuild when you edit index.html or _data/conferences.yaml.

Run a local production-style build

bundle exec jekyll build

The generated site will be written to _site/.

Useful files while testing

• index.html: homepage UI
• _data/conferences.yaml: conference data source
• _site/index.html: generated output after a build

If Jekyll prints a GitHub Metadata authentication warning locally, that is usually harmless for this site.

🤖 Automated Updates

This repo can now run a scheduled agent that checks CFP pages and proposes updates to _data/conferences.yaml.

What it does:

• Fetches each conference CFP page
• Tries to detect stale or broken links
• Checks whether submission deadlines were extended
• Optionally searches for a replacement CFP URL when the current page looks outdated
• Uses an LLM to extract structured dates and location data
• Opens a pull request instead of pushing directly to main

This repo also has a separate issue-to-PR workflow for manual conference submissions from the homepage form. It attempts to fill missing metadata from the submitted page before opening the PR.

The updater is intentionally conservative. It only auto-edits these fields:

• submission_deadline
• notification
• conference_start
• conference_end
• location
• website

GitHub Setup

Add these repository settings before enabling the workflow:

1. Repository secret: OPENAI_API_KEY
2. Optional repository variable: OPENAI_MODEL Default: gemini-2.5-flash
3. Optional repository variable: OPENAI_BASE_URL Default: https://generativelanguage.googleapis.com/v1beta/openai
4. Workflow permissions: set GitHub Actions to Read and write permissions
5. Keep GitHub Issues enabled if you want homepage conference submissions to open PRs automatically

The updater workflow lives at .github/workflows/conference-agent.yml and runs daily, plus on manual dispatch.

The homepage submission workflow lives at .github/workflows/conference-submission.yml. It listens for structured GitHub issues created from the site and opens a PR with the proposed conference entry.

Local Run

python3 -m pip install -r scripts/requirements-conference-agent.txt
python3 scripts/conference_agent.py \
  --search-fallback \
  --report-file /tmp/conference-agent-report.md

Without OPENAI_API_KEY, the script still works in check-only mode and reports entries that need review, but it will not rewrite the YAML file.