Mandate Constitution Upload

backend/clubs/migrations/0125_asset_is_constitution.py

@@ -0,0 +1,18 @@
+# Generated by Django 5.2.4 on 2025-08-06 06:27
+
+from django.db import migrations, models
+
+
+class Migration(migrations.Migration):
+
+    dependencies = [
+        ("clubs", "0124_rankingweights"),
+    ]
+
+    operations = [
+        migrations.AddField(
+            model_name="asset",
+            name="is_constitution",
+            field=models.BooleanField(default=False),
+        ),
+    ]

backend/clubs/models.py

@@ -435,6 +435,13 @@ def create_thumbnail(self, request=None):
     def is_wharton(self):
         return any(badge.label == "Wharton Council" for badge in self.badges.all())
 
+    @cached_property
+    def has_constitution(self):
+        """
+        Check if the club has a constitution uploaded.
+        """
+        return self.asset_set.filter(is_constitution=True).exists()
+
     def add_ics_events(self):
         """
         Fetch the ICS events from the club's calendar URL
@@ -1606,6 +1613,7 @@ class Asset(models.Model):
     file = models.FileField(upload_to=get_asset_file_name)
     club = models.ForeignKey(Club, on_delete=models.CASCADE, null=True)
     name = models.CharField(max_length=255)
+    is_constitution = models.BooleanField(default=False)
 
     created_at = models.DateTimeField(auto_now_add=True)
     updated_at = models.DateTimeField(auto_now=True)

backend/clubs/serializers.py

@@ -974,8 +974,7 @@ def get_constitution(self, obj):
                     "url": asset.file.url if perm or has_member else None,
                 }
                 for asset in obj.prefetch_asset_set
-                if asset.name.endswith((".docx", ".doc", ".pdf"))
-                or "constitution" in asset.name.lower()
+                if asset.is_constitution
             ]
         return None
 
@@ -1040,6 +1039,11 @@ class ClubListSerializer(serializers.ModelSerializer):
     email = serializers.SerializerMethodField("get_email")
     subtitle = serializers.SerializerMethodField("get_short_description")
 
+    has_constitution = serializers.BooleanField(read_only=True)
+
+    def get_has_constitution(self, obj):
+        return obj.has_constitution
+
     def get_email(self, obj):
         if obj.email_public:
             return obj.email
@@ -1177,6 +1181,7 @@ class Meta:
             "enables_subscription",
             "favorite_count",
             "founded",
+            "has_constitution",
             "image_url",
             "is_favorite",
             "is_member",
@@ -2546,7 +2551,16 @@ def validate_file(self, data):
 
     class Meta:
         model = Asset
-        fields = ("id", "file_url", "file", "creator", "club", "name", "created_at")
+        fields = (
+            "id",
+            "file_url",
+            "file",
+            "creator",
+            "club",
+            "name",
+            "created_at",
+            "is_constitution",
+        )
 
 
 class AuthenticatedClubSerializer(ClubSerializer):

backend/clubs/views.py

@@ -243,11 +243,14 @@ def wrap(self, request, *args, **kwargs):
 def file_upload_endpoint_helper(request, code):
     obj = get_object_or_404(Club, code=code)
     if "file" in request.data and isinstance(request.data["file"], UploadedFile):
+        is_constitution = request.data.get("is_constitution", "false").lower() == "true"
+
         asset = Asset.objects.create(
             creator=request.user,
             club=obj,
             file=request.data["file"],
             name=request.data["file"].name,
+            is_constitution=is_constitution,
         )
     else:
         return Response(

frontend/components/ClubEditPage.tsx

@@ -97,6 +97,7 @@ const ClubForm = ({
 }: ClubFormProps): ReactElement<any> => {
   const [club, setClub] = useState<Club | null>(null)
   const [isEdit, setIsEdit] = useState<boolean>(typeof clubId !== 'undefined')
+  const [refreshFiles, setRefreshFiles] = useState<number>(0)
 
   const router = useRouter()
 
@@ -116,6 +117,8 @@ const ClubForm = ({
     club?: Club
     isEdit?: boolean
   }): Promise<void> => {
+    // trigger files refresh after successful submission
+    setRefreshFiles((prev) => prev + 1)
     if (typeof club !== 'undefined' && typeof isEditNew !== 'undefined') {
       if (!isEdit && isEditNew) {
         // if the club is not active, redirect to the renewal page instead of the edit page
@@ -350,7 +353,7 @@ const ClubForm = ({
         content: (
           <>
             <MemberExperiencesCard club={club} />
-            <FilesCard club={club} />
+            <FilesCard club={club} refreshTrigger={refreshFiles} />
           </>
         ),
       },

frontend/components/ClubEditPage/ClubEditCard.tsx

@@ -61,6 +61,18 @@ import {
 } from '../FormComponents'
 import { doFormikInitialValueFixes } from '../ModelForm'
 
+function isConstitutionRequired(
+  club: Club | Partial<Club>,
+  isEdit: boolean = false,
+): boolean {
+  // if on edit page and club already has constitution, it's not required
+  if (isEdit && club.has_constitution) {
+    return false
+  }
+
+  return !club.has_constitution
+}
+
 export const CLUB_APPLICATIONS = [
   {
     value: ClubApplicationRequired.Open,
@@ -289,6 +301,11 @@ export default function ClubEditCard({
       delete data.image
     }
 
+    const constitution = data.constitution
+    if (constitution !== null) {
+      delete data.constitution
+    }
+
     const entries = Object.entries(data)
     let body = {}
 
@@ -433,6 +450,25 @@ export default function ClubEditCard({
                 msg += ` However, failed to upload ${OBJECT_NAME_SINGULAR} image file!`
               }
             }
+
+            if (constitution && constitution instanceof File) {
+              const formData = new FormData()
+              formData.append('file', constitution)
+              formData.append('is_constitution', 'true')
+              const resp = await doApiRequest(
+                `/clubs/${clubCode}/upload_file/?format=json`,
+                {
+                  method: 'POST',
+                  body: formData,
+                },
+              )
+              if (resp.ok) {
+                msg += ` ${OBJECT_NAME_TITLE_SINGULAR} constitution also saved.`
+              } else {
+                msg += ` However, failed to upload ${OBJECT_NAME_SINGULAR} constitution file!`
+              }
+            }
+
             await onSubmit({ isEdit: true, club: info, message: msg })
             setStatus({})
             setSubmitting(false)
@@ -586,6 +622,14 @@ export default function ClubEditCard({
           label: `${OBJECT_NAME_TITLE_SINGULAR} Logo`,
           disabled: !REAPPROVAL_QUEUE_ENABLED,
         },
+        {
+          name: 'constitution',
+          help: `Upload your ${OBJECT_NAME_SINGULAR} constitution. This is required for all clubs. Please upload a PDF, DOC, or DOCX file.`,
+          accept: '.pdf,.doc,.docx',
+          type: 'file',
+          label: `${OBJECT_NAME_TITLE_SINGULAR} Constitution`,
+          required: isConstitutionRequired(club, isEdit),
+        },
         {
           name: 'size',
           type: 'select',
@@ -971,8 +1015,8 @@ export default function ClubEditCard({
         submit({ ...values, emailOverride: false }, actions)
       }
       enableReinitialize
-      validate={(values) => {
-        const errors: { email?: string } = {}
+      validate={(values: any) => {
+        const errors: { email?: string; constitution?: string } = {}
         if (values.email.includes('upenn.edu') && !emailModal) {
           showEmailModal(true)
           errors.email = 'Please confirm your email'
@@ -1058,6 +1102,7 @@ export default function ClubEditCard({
                               multiselect: SelectField,
                               select: SelectField,
                               image: FileField,
+                              file: FileField,
                               address: FormikAddressField,
                               checkboxText: CheckboxTextField,
                               creatableMultiSelect:

frontend/components/ClubEditPage/FilesCard.tsx

@@ -1,5 +1,5 @@
 import { Field, Form, Formik } from 'formik'
-import { ReactElement, useState } from 'react'
+import { ReactElement, useEffect, useState } from 'react'
 import TimeAgo from 'react-timeago'
 
 import { Club, File } from '../../types'
@@ -15,23 +15,49 @@ import BaseCard from './BaseCard'
 
 type FilesCardProps = {
   club: Club
+  refreshTrigger?: number
 }
 
 /**
  * A card that allows club officers to view, download, delete, and add files to the club.
  */
-export default function FilesCard({ club }: FilesCardProps): ReactElement<any> {
+export default function FilesCard({
+  club,
+  refreshTrigger,
+}: FilesCardProps): ReactElement<any> {
   const [files, setFiles] = useState<File[]>(club.files)
+  const [clubHasConstitution, setClubHasConstitution] = useState<boolean>(
+    club.has_constitution,
+  )
 
   const reloadFiles = async (): Promise<void> => {
     await doApiRequest(`/clubs/${club.code}/assets/?format=json`)
       .then((resp) => resp.json())
       .then(setFiles)
+
+    // use clublist serializer (minimal data)
+    await doApiRequest(`/clubs/${club.code}/?format=json`)
+      .then((resp) => resp.json())
+      .then((data) => {
+        setClubHasConstitution(data.has_constitution)
+      })
   }
 
+  // trigger reload from ClubEditCard submissions
+  useEffect(() => {
+    if (refreshTrigger && refreshTrigger > 0) {
+      reloadFiles()
+    }
+  }, [refreshTrigger])
+
   const submitForm = (data, { setSubmitting, resetForm, setStatus }) => {
     const formData = new FormData()
     formData.append('file', data.file)
+
+    // if filename contains "constitution" then file must be constitution
+    const isConstitution = data.file.name.toLowerCase().includes('constitution')
+    formData.append('is_constitution', isConstitution.toString())
+
     doApiRequest(`/clubs/${club.code}/upload_file/?format=json`, {
       method: 'POST',
       body: formData,
@@ -56,6 +82,28 @@ export default function FilesCard({ club }: FilesCardProps): ReactElement<any> {
         {OBJECT_NAME_SINGULAR} members and {SITE_NAME} administrators.{' '}
         {OBJECT_TAB_FILES_DESCRIPTION}
       </Text>
+
+      {/* constitution requirement message */}
+      {!clubHasConstitution && (
+        <div className="notification is-warning is-light mb-4">
+          <div className="content">
+            <p className="has-text-weight-bold">
+              <Icon name="alert-triangle" /> Constitution Upload Required
+            </p>
+            <p>
+              Your {OBJECT_NAME_SINGULAR} is required to upload a constitution.
+              You can upload your constitution using the form below or through
+              the club edit form.
+            </p>
+            <p className="has-text-weight-semibold">
+              Important: If you choose to upload your constitution from this
+              tab, please ensure the file name contains the word "constitution"
+              to automatically mark it as a constitution file.
+            </p>
+          </div>
+        </div>
+      )}
+
       <table className="table is-fullwidth">
         <thead>
           <tr>
@@ -68,7 +116,14 @@ export default function FilesCard({ club }: FilesCardProps): ReactElement<any> {
           {files && files.length ? (
             files.map((a) => (
               <tr key={`${a.id}-${a.name}`}>
-                <td>{a.name}</td>
+                <td>
+                  {a.name}
+                  {a.is_constitution && (
+                    <span className="tag is-info is-small ml-2">
+                      Constitution
+                    </span>
+                  )}
+                </td>
                 <td>
                   <TimeAgo date={a.created_at} />
                 </td>

frontend/types.ts

@@ -214,6 +214,7 @@ export interface Club {
   is_request: boolean
   is_subscribe: boolean
   is_wharton: boolean
+  has_constitution: boolean
   linkedin: string
   listserv: string
   members: Membership[]
@@ -260,6 +261,7 @@ export interface File {
   name: string
   created_at: string
   file_url: string
+  is_constitution: boolean
 }
 
 export interface UserInfo {