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shared drive warning text #736

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Merged
mikeseibel merged 1 commit into from
Apr 1, 2025
Merged

shared drive warning text #736

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7 changes: 4 additions & 3 deletions endorsement/notifications/shared_drive.py
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Original file line number Diff line number Diff line change
Expand Up @@ -32,12 +32,13 @@ def _create_notification_expiration_notice(notice_level, drive, policy):
}

if notice_level < 4:
subject = ("Action Required: Shared Drive "
"service will expire soon")
subject = ("Action Required: Google Shared Drive(s) "
"will be deleted soon")
text_template = _email_template("notice_warning.txt")
html_template = _email_template("notice_warning.html")
else:
subject = "Action Required: Shared Drive services have expired"
subject = ("Action Required: Google Shared Drive(s) "
"will be deleted")
text_template = _email_template("notice_warning_final.txt")
html_template = _email_template("notice_warning_final.html")

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16 changes: 7 additions & 9 deletions endorsement/templates/email/shared_drive/notice_warning.html
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Original file line number Diff line number Diff line change
@@ -1,17 +1,15 @@
Hello,
<p>
You are receiving this email because you are identified as
{%if drive.shared_drive.members.all.count > 1 %}
one of {{ drive.shared_drive.members.all.count }}
{% else %}
the
{% endif %}
UW manager{{drive.shared_drive.members.all.count|pluralize}} of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".
{%if drive.shared_drive.members.all.count > 1 %}a {% else %}the {% endif %}
UW manager of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".
</p>
<p>
<a href="https://provision.uw.edu/drives" target="_blank">To maintain service, renew this shared drive within {{notice_time}} days</a> in the Provisioning Request Tool (PRT).<br />
Google Shared Drives services last for {{lifetime}} days and must be renewed annually or removed.
{%if notice_time <= 31 %}Non-renewed (expired) drives will be deleted. Managers are responsible for retaining a copy of any material subject to any applicable record retention schedules prior to deletion.{%endif%}
To maintain this Google Shared Drive, renew it within {{notice_time}} days using the Provisioning Request Tool (PRT) at:
</p>
<a href="https://provision.uw.edu/drives" target="_blank" style="padding-left: 4em;">https://provision.uw.edu/drives</a>
<p>
Google Shared Drives must be renewed once every {{lifetime}} days. If a Google Shared Drive is not renewed within {{lifetime}} days, the Google Shared Drive and all data contained within it will be permanently deleted.
</p>
<p>
If you have any questions, please contact <a href="mailto:[email protected]" target="_blank">[email protected]</a> or 206-221-5000.
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11 changes: 5 additions & 6 deletions endorsement/templates/email/shared_drive/notice_warning.txt
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Original file line number Diff line number Diff line change
@@ -1,17 +1,16 @@
Hello,

You are receiving this email because you are identified as {%if drive.shared_drive.members.all.count > 1 %}one of {{ drive.shared_drive.members.all.count }}{% else %}the{% endif %} UW manager{{drive.shared_drive.members.all.count|pluralize}}
You are receiving this email because you are identified as {%if drive.shared_drive.members.all.count > 1 %}a{% else %}the{% endif %} UW manager
of the Google Shared Drive named "{{drive.shared_drive.drive_name}}".

To maintain service, renew this shared drive within {{notice_time}} days</a> in
To maintain this Google Shared Drive, renew it within {{notice_time}} days using
the Provisioning Request Tool (PRT) at:

https://provision.uw.edu/drives

Google Shared Drives services last for {{lifetime}} days and must be renewed
annually or removed. {%if notice_time <= 31 %}Non-renewed (expired) drives will be deleted.
Managers are responsible for retaining a copy of any material subject to
ny applicable record retention schedules prior to deletion.{%endif%}
Google Shared Drives must be renewed once every {{lifetime}} days. If a Google
Shared Drive is not renewed within {{lifetime}} days, the Google Shared Drive and
all data contained within it will be permanently deleted.

If you have any questions, please contact [email protected] or 206-221-5000.

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