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Export Documentation
Skill name: exchek-export-docs | Folder: exchek-skill-export-docs
Drafts export documentation and AES/EEI data elements from shipment, classification, and screening inputs. Produces a commercial invoice export block (with full Destination Control Statement), packing list annotations, Shipper's Letter of Instruction (SLI), and AES/EEI data table. Flags when AES filing is required vs. exempt. Prep only — no actual AES/EEI filing. Free.
- "Prepare export documentation for this shipment"
- "Draft the commercial invoice export block and SLI"
- "Do we need to file AES for this?"
- "Export docs for [shipment] with ECCN [X] to [country]"
- "AES required or exempt for this export?"
| Category | Field | Required |
|---|---|---|
| Shipment | Exporter name and address | Yes |
| Shipment | Ultimate consignee name and country | Yes |
| Shipment | Intermediate consignee(s) | No |
| Shipment | Destination country | Yes |
| Shipment | Shipment value (USD) | Yes |
| Shipment | Quantity | Yes |
| Shipment | Item description | Yes |
| Shipment | Schedule B / HTS code | Recommended |
| Shipment | Transport mode | Yes |
| Classification | ECCN or EAR99 | Yes |
| Classification | Classification memo reference | No |
| Screening | DPS record reference | Recommended |
| License | License number, exception, or NLR | Recommended |
| License | License determination memo reference | No |
Accepts pasted data or references to prior ExChek reports.
The skill applies 15 CFR 758.1 and Census FTR (15 CFR Part 30, § 30.7) to determine whether AES filing is required or exempt. If either the EAR or Census requires filing, the exporter must file:
| Condition | AES required? |
|---|---|
| Value > $2,500 per Schedule B line, to the same consignee, same day, to most countries | Yes |
| Controlled item (any ECCN, not EAR99) | Yes |
| License required (BIS or State) | Yes |
| Shipment to Canada (most cases) | Exempt (FTR 30.36) |
| Value ≤ $2,500 per line to most countries, EAR99, NLR | Usually exempt (FTR 30.7) |
The skill cites the specific exemption provision or filing requirement with regulatory references. (Table rendered with visible borders in the report.)
Step 0 — CUI/Classified check Asks whether the work involves CUI or classified material. If yes, routes to on-prem guidance. See CUI and Classified Information.
Step 1 — Report folder and format In file-access environments, asks where to save the package and preferred format.
Step 2 — Collect inputs Gathers shipment details, classification, screening record reference, and license/exception. Accepts pasted data or prior ExChek reports.
Step 3 — Determine AES Applies AES/EEI rules. Concludes: required Yes or No with short reasoning and citations.
Step 4 — Build export documentation package Fills all six sections of the Export Documentation Package template.
Step 5 — Save and convert Produces a .docx (or outputs in chat on Claude web).
Sections:
- AES/EEI filing determination — Required Yes/No, reasoning, citations
- Commercial invoice export block — ECCN, country of origin, authorization, full Destination Control Statement (15 CFR 758.6), additional statements
- Packing list annotations — Line items table, abbreviated DCS
- Shipper's Letter of Instruction (SLI) draft — All fields
- AES/EEI data elements table — All required EEI fields
- AI Tool Usage & Regulatory-Currency disclosure — privacy-settings attestation, eCFR pull timestamps, model/platform/skill version/input hash
File name: ExChek-ExportDocs-YYYY-MM-DD-ShortName.docx
A machine-readable .json sibling is written alongside the .docx so a freight forwarder or downstream system (CRM, SIEM, GRC) can ingest the package data and metadata.
The DCS is required on the invoice and SLI per 15 CFR 758.6 for most controlled exports. The skill inserts the full DCS text per the regulatory requirement:
"These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. Government or as otherwise authorized by U.S. law and regulations."
ITAR items use a different regime. For USML/ITAR articles the DCS comes from 22 CFR § 123.9 (not § 758.6), and the authorization cited is a DDTC license (e.g. DSP-5) or an ITAR exemption — e.g. § 126.7 (AUKUS, final rule effective 2025-12-30) or § 126.5 (Canada). This skill's EAR document blocks do not substitute for ITAR paperwork; confirm current ITAR documentation requirements with DDTC.
- 15 CFR § 758.1 — AES/EEI filing requirements
- 15 CFR § 758.6 — Destination Control Statement
- 15 CFR Part 758 — Export clearance requirements (responsibilities of parties)
- Census Bureau FTR (15 CFR Part 30) § 30.7 — AES filing requirements and exemptions
- Census Bureau FTR § 30.36 — Exemption for shipments to Canada
| Input needed | Skill |
|---|---|
| Get the ECCN first | ECCN Classification |
| Screen the consignee | CSL Search |
| Determine license / exception | License Determination |
| Score overall risk | Risk Triage |
→ See Skill Chains and Workflows for full pre-shipment flow.
This skill can mirror its pipeline stage to the Transactions page at app.exchek.us — recording export_docs with the AES result (AES required or AES exempt) via record_compliance_event, the final stage of the classify → jurisdiction → screen → license → export-docs pipeline. Sync is metadata-only (stage/status only — never item or party details, file contents, or analysis) and runs only under three gates: the Step 0 CUI gate (flagged → prohibited, never asked), an authenticated ExChek API connection (none → skipped silently, no upsell for free users), and your consent (the transaction_sync setting; default asks once, folded into the opening questions). Recording is fire-and-forget — a failure leaves your local audit log complete. See Enterprise.
- No actual filing. The skill prepares all documentation and data but does not submit AES/EEI to the Census Bureau. Use ACE (Automated Commercial Environment) or your freight forwarder for actual filing.
- Freight forwarder handoff. The SLI and AES data table produced by this skill are designed to hand off directly to a freight forwarder.
- 30-day currency caveat. U.S. export controls change frequently; an AES determination or document package older than 30 days should be re-run before reliance.
- Retention. Export documentation must be retained per 15 CFR Part 762 (generally 5 years from date of export).