CommunityMeetingMinutes20251207

Link to join remotely

Attendees

Attendees: Michael(chair), Adrian, Terry, Snoof, Nabila, Chris H (Chair), Mike, Ali, Jackie, Chris T, Dionne Apologies: Alex, John

Actions from the last meeting

• AV documentation - documentation/tidying still to do. Documentation needs to be put on somewhere safe wiki (Jake) #2045

• AV- Action - fasten hooks to the wall #2045

• Post-induction emails, (Jackie)

• Post induction emails Action - Need someone to talk through code, and wording and show people how to do it. #2047 Terry to meet Jackie

• Induction processes to be reviewed (Mike and Jackie)

• Induction process to be reviewed - Carried over No issue Mike to raise an issue

• Run more workshops (Everyone) #1985

• Workshops - Actions Jackie to run braiding (Jan), Mike electronics. Michael to run cad event when he is here, sometime next year. Ali to run a similar CNC event Mike looking to run some electronics workshop. Jake and Jackie to do braiding workshop.

• Create events space booking document that can be used for promotion (Chris T)

• Event space booking document - Needs to speak to JR about photographs.

• Optimism (Adrian & Chris T)

• Optimism - Carried over "It's close"

• Jackie/John to ask Neil to make the calendar more prominent on the website, also the finding ways to pay, and issue #2063

• Calendar/payment on website resolved #2063 Action Jackie to talk to Dionne and Terry

• Investigate tap to pay device, looking for old phone to use for that (Jackie)

• Tap to pay device Dionne to advise Jackie

• Procedure to induct event organisers (Jackie & Mike)

• Procedure to induct event organisers Action Jackie and Mike to meet

• Mike to liaise with Birkenhack to give them laser-cutter Karl

• Lasercutter to Birkenhack Mike to raise an issue

• Ed will get a quote for getting the large format Epson printer functional again

• Quote for Large printer - #1806 is the latest issue

• Wall of names: Adrian to update ticket, downgrade from engraved brick to fancy acrylic, and ask Seán for list of names.

• Wall of names - Carry on with sample Chris provided to complete this issue

• Future Gazing Day: Theme/Date Todo pick a date for this.
• Future Gazing Day: Theme/Date Todo: chat for Adrian and Jake

• Future gazing day - January sometime Adrian to do a poll

• Christmas Party Need to find volunteers to organise it.

• Christmas party - Happening on Friday, advertised

• Marcus needs a clean. See issue #2061

• Marcus need a clean carried #2061

• Other unused printers in the space may need auditing / removing Where is the Up? Wiki may need a tidy

• Audit of 3d printers / wiki Carried over

• Website has incorrect details on 3d printers Michael to open issue to fix this. #2102

• Website is out of date re 3d printers 3d printer team to action #2102

• Improve reporting of broken sewing machines Suggestion is to put up signage to make this clearer to people using the machines. Make sure the names of the machines are clear so we can track which are breaking

• Sewing machine signage and instructions - carried over. Snoof to raise issue about labelling more generally and name machines to make them easier to track. #2114 (names) #2115 (feet)

• People who make things at DoES #1523 Jackie to do this

• New page to website, people who make things at DoES. Carried over Jackie to action

• Badge maker #2087 Needs blanks to make progress, Jackie to investigate.

• Badge maker - #2087

• Organise a hack the space event on 17th Jan

• Hack the space event 17th Jan - Carried over Issue f

• Organise a Pat test event (Mike)

• Pat test event - Carried over

• Raise an issue on google groups to ask for what needs doing at Hack the Space and for people to do it.
• Set up whiteboard to give another route to contribute to issues in the space (Chris H)

• Whiteboard issues list - Carried over

Notes./Actions

TEAM UPDATES

3D Printing

• There is a new printer (Bambu A1 mini) Thanks Chris T. It has proved very popular.

• Investigate metrics to check anecdotal evidence evidence of it's popularity is true.

• Needs details on wiki #2111

• Marcus needs cleaning #2061

• Prince Adam has issue on y axis #2104

• No progress on Felicity #1815

• Ali, Terry and Michael to join the 3d printing team Action: Jackie to add

Laser

Fiona

• Fiona is working most issues are complete, still needs a wiki page particularly to highlight difference
• Working through issues in #2097
• Fitting a new beam splitter and the #2097 can be completed

Shelia

• Replace door switch as some user are struggling
• Laptop to be commissioned #2089

Tony

• Replace LEDS in cover. Jackie has leds to retrofit

Gerald

• Two users are interested in taking it, how do we decide? Action Mike to talk to both interested parties.

General

Is there a plan for updating users on how to use the new laser?

Mike to arrange something at a makerday to get a refresher. Action: Mike to send message on Google groups.

Can/should we target emails to people who have recent inductions? Action: Jackie to send email

Terry, Dionne and Jackie to organise 3hr workshops around laser cutting in January Action: Meeting after this meeting

Mike suggests vouchers to be sold as xmas presents

Mike to email google groups to recruit new members to the maintenance team

Fibre Arts

Andy looking at lighting still, has potentially found a solution

Cover stitch still not commissioned but getting a sign to discourage people from twiddling it's knobs.

Somebody-should issue triage

• The issues are those labelled with the Meeting Actions label

• #2074 Jackie to update
• #1915 #1987 #804 Terry to cut signs

Agenda items meeting

Finances

• Adrian updated Cost of doing epic poster. Better than it was but still loosing £240/mth.
• Since lost Zarino but gained some new workshop members. Still need more people in, paying for stuff
• John has improved finance reporting and added graphs #2112
• Circular economy LCR project lead by Sana and involving Jackie and Mike to encourage reuse. Will have spaces around the region. Does will act as fiscal host and they will have a mailbox. Also may need some storage space for fabrics etc and potentially running events. May involve tidying space.
• Expenses might reduce a little because the charge for rates reduction consultant is now paid off but we do have insurance instalments.
• Rates are back on normal schedule
• Rates review due in March 26
• Headline bumping along getting by, but need new members and events. Talk to the space to more people.
• Question from Nabila - Can we do leaflet drops. Yes Talk to Jackie or Neil if you want to do this.
• Question from Ali - DoES isn't in public places like 'Meetup', is this worth considering. Dione suggests posters, in kind offers with other community spaces / arts groups / student population. Start by making a list and contacting these channels.
• Adrian: Can this be documented on the wiki, eg list of organisations to link with, what comms/channels we want to share with Jackie to action this.

Other

How to access the event space booking calendar? How do organisers access the room booking calendar. It used to be visible on the website so this is possibly related to #2069 (Chris H) Action: Jackie to send a link to people to show us how to access this

Ten week 3d printing course (Jackie)

Date of next meeting

Sunday 4th Jan 2026